Oilfield Services

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Acumatica: Ideal for Field, Professional and Oilfield Services

By | Acumatica Cloud ERP, ERP, Field Services, Oilfield Services, Professional Services | No Comments
Female construction worker with orange hard hat and vest.

Oilfield services companies need solutions that allow for precise project accounting, data collection and analytics.

If your business offers services – as a professional firm or a resources exploration company – you need software solutions that keep everyone connected.

With the right enterprise resource planning software solution, you’ll have the proper tools that connect core components of your business, helping your teams be more productive and coordinated. You’ll have better outcomes for your business and your customers.

Your ERP solution helps your business, whether field services, professional services like law and accounting firms, and oilfield services, with the unique, industry-specific functionality that is necessary for success.

An ERP solution also solves common challenges among services companies, including:

  • Meeting customer expectations for reliability and on-time delivery
  • Regulatory compliance with local, state, federal, international and industry mandates
  • Loss of institutional and client knowledge due to employee turnover
  • Complex taxation requirements

Below is a closer look at the core benefits of ERP software and why Acumatica is ideal for field, professional and oilfield services.

Unique challenges for industry

Your company’s business requires specialized solutions that address core challenges that are often difficult to resolve. That’s where Acumatica comes in. Acumatica’s ERP solution has been designed to deliver on the greatest needs for field services, professional services and oilfield services businesses.

Here is a closer look at some of the challenges each of those industries regularly faces:

Field Services

Field service companies have to address a wide range of customer demands and complexities in scheduling, operational efficiency and logistics. Among the common challenges are:

  • More product complexity as the variety of and technology used in products grow. Items such as refrigerators, washing machines and HVAC systems are increasingly “smart.” These connected devices require technicians that can address mechanical and digital issues.
  • Increased competition in both product sales and service providers
  • Ever-increasing customer demands and expectations
  • Staff turnover due to retention challenges and an aging workforce

Professional Services

Professional services firms are selling an intangible product – time and knowledge. This creates challenges related to workload management and balancing client services with sales and marketing. Law, accounting and other professional services businesses are looking for:

  • Commercialization of data and insights delivered via automation solutions
  • Technology that can automate complex processes by breaking them into simple components such as research, data analytics, document assembly, contract management and project management
  • Data agility that allows for better collection, storage, reporting and usage of large amounts of information that provides for faster, accurate insights and solutions for clients
  • Staff efficiency driven by technology that allows for employees to focus on more critical, strategic tasks instead of clerical and administrative responsibilities

Oilfield Services

Complex projects occurring in multiple geographies requires tools to collect and transmit large data sets in real time that can inform key decisions. Oilfield services companies often grapple with:

  • Managing potential risks
  • Maintaining financial control across projects in different areas and under different legal structures
  • Supporting upstream players via repair and maintenance of wells and drilling equipment, drilling rig leasing and seismic data processing
  • Real-time visibility into production costs, yields and outcomes
  • Data sharing across multiple systems
  • Compliance with multiple regulatory mandates
  • Optimizing field logistics and the supply chain
  • Tracking equipment and other assets

These challenges are among the core reasons to use an Acumatica ERP solution.

Work on site.

Field services companies are facing increasingly complex products and more demanding customers.

Advantages to ERP solutions for services companies

Why are more services businesses turning to enterprise resource planning solutions? Because these products address core needs and deliver operational excellence, allowing principals to focus on key business needs.

Here are some of the advantages of choosing a cloud-based Acumatica ERP:

  • Single source. Eliminate the need for costly third-party integration services, expensive add-ons and inefficiency with a completely integrated system that provides a single source of data that can be used across the company.
  • Accurate, efficient data. With one data source, there’s no need to re-enter information in different systems, resulting in fewer errors and information that is more precise.
  • Streamlined operations. Improve efficiency with integrated applications for financials, customer relations, distribution, project management, project accounting and service management.
  • Anywhere access. With cloud-based access and mobile applications, users can access information, files and reports from any internet-connected device at any time and from any location.
  • Security. Service companies have legal and regulatory mandates about how data, especially client data, is collected, stored and used. Other requirements specify security precautions that need to be in place. Acumatica data is secured with the most rigorous physical and software protection.
  • Cost predictability. One license allows you to extend access to new employees or other users without incurring incremental costs and additional licensing fees. Extend access to customers to review accounts and check on status.
  • Operational ease. The cloud-based solution means there is no on-premises equipment to install, configure, maintain and upgrade.
  • Scalability. As your business grows, your Acumatica ERP scales accordingly, allowing more data to be stored and accessed easily.
  • Relationship management. Improve your company’s relationships with partners, suppliers and customers. Gain a 360-degree view of your customers’ interactions with sales, marketing, finance, fulfillment and customer service.
  • Customer management. Manage leads, contacts, accounts and cases with a consolidated view of all prospects and customers.
  • Automated sales and marketing. Integrate your sales and marketing operations with automation tools that track, manage and assign leads to sales teams, resulting in shorter sales cycles and increased closed-business rates.
  • Contract and order management. Use company-defined sales workflows to expedite orders and contract creation and execution with tools to handle discounting, flexible pricing, variable service rates and long-term or warranty-specific support cycles.
  • Adaptability. Acumatica ERP is designed to respond to ever-evolving and changing customer demands for better service, incorporating cloud computing, business intelligence, analytics, automation, e-commerce and mobile technologies.
  • Better insights and productivity. Business intelligence tools and dashboards deliver insights into client trends and purchasing patterns that increase billable hours and staff productivity.
  • Integrated document management. Share invoices, customer interactions, inquiries and contracts across disciplines to provide consistent and coordinated service. Automated and rules-based workflows route documents, track activity, avoid delays and signal when a step in the process is behind schedule.
  • Logistical control. Dispatch calendar boards optimize travel routes, rearrange appointment orders, schedule and dispatch employees to the right job at the right time.
  • Time and expense management. Make timesheet and expense report entry easy for your employees, subcontractors and partners with capabilities on mobile devices. Accelerate the collection and reporting of project costs with tools that consolidate expenses and allocate shared expenses.
  • Project accounting. Manage project budgeting, billing and profitability across projects, employees, materials, resources and tasks. Project accounting integrates with general ledger, accounts payable, accounts receivable and inventory management.
  • Improved cash flow. Fulfill orders and requests faster with fewer mistakes, allowing for faster collection and reconciliation processes.
  • Collaboration. Portals allow for internal collaboration and partnership with freelancers, contractors, partners and customers.
  • Employee empowerment. With a single source of data and a complete view of client engagement, employees have a more complete understanding of relationships, can make better decisions, and can deliver better service.
  • Employee engagement. Better scheduling, allocation and assignment tools allow for better employee outcomes, improved engagement and reduced risk of burnout. These benefits lead to more satisfied, productive and effective employee outcomes.
  • User friendliness. Acumatica allows users to customize views, displays, reports and dashboards using fields and data that are most relevant to their work. Browser-based drop-down menus, point-and-click functionality and visualizations make the platform easy to use quickly.
  • Software integration. Acumatica integrates seamlessly with other work productivity applications such as the Microsoft Office suite of programs. It also integrates with credit-card processing, barcode, project management, e-commerce, print, promotion and supply chain solutions.
  • Reliability. Acumatica’s ERP solution is designed to remain operational, a promise made in guaranteed service level agreements.
  • Data recovery. In the case of a natural disaster or a cyberattack, Acumatica data backup and recovery services ensure that there is minimal disruption and fast restoration of your data.

Acumatica offerings

Acumatica’s enterprise resource planning solution is designed with service industries in mind. Its applications meet specific needs for field services, professional services and oilfield services providers, including:

  • Financial Management – General ledger, accounts receivable, accounts payable, cash management, currency management, tax management, deferred revenue accounting, intercompany accounting, recurring revenue management, fixed assets, human resources and payroll
  • Customer Management – Sales automation, integrated marketing, service and support automation, customer self-service
  • Project Accounting – Cost tracking, advanced billing, time and expense management
  • Inventory Management
  • Sales Order Management
  • Purchase Order Management
  • Materials Requirement Planning
  • Requisition Management
  • Time and Expense Management
  • Service and Support Automation

NexTec Group proudly works with services companies and other industries to identify the systems and tools that make a difference and deliver a competitive advantage. Our skilled and experienced consultants have extensive knowledge of the industries, vendors, products and features, helping our customers choose, implement and optimize their technology solutions.

NexTec works closely with Acumatica customers to deploy and configure the ERP solution and integrate legacy systems to create an integrated software product. We also provide training, insights and supports to ensure your business gets the most return from your investment. To learn more about how NexTec and Acumatica deliver exceptional products that solve your services company’s most critical business needs, give Acumatica a try.

Oilfield Customers Say

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NexTec’s team has great depth. The relationship is very very strong. Read More >

“Given our positive experience with NexTec Group, I would absolutely recommend NexTec to any small-to-medium sized enterprise looking for a cost-effective software solution that is easy-to-use and designed to fit your business needs.”

Angela Walters
Cost Control Manager
Wison Offshore and Marine

“NexTec proved they are flexible thinkers, not tied to the box.”

Dan Stojadinovic
IT Manager
Waddell Manufacturing

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Oilfield Demo

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Managing costs, tracking compliance regulations, optimizing human resources and meeting profit margins are some of the biggest challenges faced by oil and gas companies. Check out this brief video to learn why compaies are integrating ERP to overcome such challenges and to help optimize their overall operational efficiencies.

oilfield services

Oilfield Benefits

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Top benefits of ERP | CRM | BI software
for oilfield services

Here are the top benefits of ERP, CRM and BI solutions for oilfield services:

Seamlessly integrate all locations and processes

Eliminate fragmented systems and duplicated data entry, aggregate all your data points company-wide, and manage locations, processes, operations and costs from one platform. Accurately track all your activities in real-time, from supply chain and transportation to labor and subcontractors, regardless of location.

Mitigate risks

Keep on top of the unpredictability of the oil and gas market and gain insight to help stakeholders like boards, executives, managers and audit committees understand and mitigate project risks. Easily generate historical reports with integrated access to all your data stored. Analyze trends to identify emerging risks and better predict how unplanned events may impact operations.

Stay a step ahead of compliance

Rigorously enforce compliance requirements like the regulation of GHGs as pollutants under the Clean Air Act, hazardous materials disposal, and manage inspections, to ensure your processes follow standards. Automatically detect and quarantine items that don’t conform to set rules.

Ensure health, safety, and environmental standards are met

Ensure your rig and drilling processes meet all standards with thorough risk assessments, testing, incident capture, emissions measures, and hazard monitoring controls that continuously look for improvements.

Manage international operations

Use the same consolidated system to manage onshore and offshore operations and business divisions as you expand internationally. Multi-language, multi-currency and multi-legislative capabilities simplify tasks such as currency conversion and financial reporting, as well as country-based compliance.

Optimize field logistics and supply chain management

Track all your goods and materials, whether imported or sourced locally, from container loading and shipping through warehouse arrival. Streamline your warehouse and field logistics, and minimize manual tracking including materials flow. Provide field managers the tools to effectively manage logistics, from scheduling and ordering to human resources and transportation.

Track equipment needs

Gain real-time visibility, into the location, rig supply, availability, and utilization of all equipment and tools required for oil drilling and operations. Manage the assets, schedule preventative maintenance and repairs and automatically keep track of service tickets and invoices.

Improve costing accuracy and track fluctuating raw material costs

Advanced HR and accounting tools are fully configured for onshore and offshore industries, with modules such as equipment supply, rig rental and tracking, personnel hire and job costing. Use one console to manage cost overruns on fixed-price contracts, cash flow, job estimates, AFE budgets, assets, purchasing, and forecasting.

Microsoft Dynamics SL

By | ERP, Microsoft Dynamics SL, Oilfield Services, Professional Services, Project accounting | No Comments

Microsoft Dynamics SL meets the unique needs of project-driven businesses like construction, engineering and government contracting

If your business is project-driven, then Microsoft Dynamics SL is for you

Your business faces challenges every day with shrinking margins, increased competition and the complexities of managing a large client roster. Keeping track of each project’s minute details, staying up to date with unique client specifications and optimizing the skill set of your staff takes time and attention. With your concentration split between project management and project accounting, does your business have the leadership it requires to succeed?

Microsoft Dynamics SL is a full-service enterprise management solution that provides a comprehensive view of your organization. The right ERP can mean the difference between a middle-of-the-road business and a force to be reckoned with — Dynamics SL is a proven, value-adding solution that helps you achieve a competitive advantage.

NexTec has 20-plus years of industry experience and prides itself on working with a business from idea through to implementation. We strive to ensure that your Dynamics SL experience is delivered on time, on budget, and up to your standards.

Realistic expectations, rapid response

Undertaking an ERP project is a big commitment; success requires certified team members who are professional, consistent, and reliable, and that is what you will find at NexTec. We work with you to make sure that your Microsoft Dynamics SL solution provides maximum value. You need a consultant like NexTec, who has your company’s best interests at heart and who’s invested in your industry and your solution. Your success is our goal; let us apply our leading technology and business expertise to help your business live up to its full potential.

Contact NexTec today to learn more about Microsoft Dynamics SL

oilfield services

Oilfield Services

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Technology to optimize oilfield services operations

Enterprise resource planning, customer relationship management, and business intelligence solutions deliver control for growing oilfield services companies

Manage costs, optimize human resources, meet profit margins, and mitigate compliance challenges

Today’s oilfield services firms operate in a complex regulatory landscape rife with competition, demanding capital investors with high expectations, and demands for complete transparency throughout the value chain. To address this, you need complete control over finances, operations, and more. NexTec Group has the answer.

Benefits for oilfield services companies

NexTec ERP icon

Gain control over finances

For those in the oil and gas industry, transparency is a necessity, and if you are being bogged down by manual data entry, any obstacle to the visibility and control you need presents major risk. With the right ERP solution, you can take control of finances and operations so you can see and broadcast the big picture.

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Make faster business decisions

As the market continues to develop, your ability to remain competitive hinges on your ability to act. With enterprise resource planning integrated throughout your organization, you can make the right decisions with the right information at the right times.

Project icon

Manage increasingly complex projects

Oil and gas projects are often long-term deals with highly complex terms and many moving parts. ERP software for oilfield services gives you the control over human resources, project management and more, allowing your company to do more and do it faster.

See the big picture

Data combined into one software platform gives you real-time visibility, streamlines operations, improves operating efficiencies and helps you stay in compliance. With ERP, CRM, and BI solutions connected and working together, you can overcome challenges and align your organization.

Automate processes

As the oil and gas industry continues to develop and opportunities to grow your business arise, you need efficient processes in place to remain competitive. Through automation, you can empower your team to focus on what matters—growing the business.

Increase profits and margins

Your success relies on your ability to generate profits—not only for your firm but for those who choose to invest in it. By overcoming common barriers with the right technology, processes, and integrations, you can deliver on your guarantees and increase margins.

Ready to learn more? Request a demo today.

NexTec has the industry experience, technical know-how and the solutions to guide you to new heights. We’ll help you select the right software and process that connects your business and gives you the insight you need to make the right moves. We work with world-class technology providers, like Sage, Microsoft and Acumatica, and have a nationwide network of consultants with deep expertise in the oilfield services industry. As an award-winning business with a track record of more than two decades, NexTec offers innovative, affordable and personalized oil and gas software solutions that will help propel your business to the next level.

Acumatica Cloud ERP