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Sage X3

Sage Enterprise Management

How to create 2020 costs in Sage X3

By | ERP, Sage X3 | No Comments

It’s that time of year! As the new year rolls around, it is time to create your 2020 costs. If you use the Manufacturing Module in Sage X3, you must create standard costs for the new year. You may accomplish this in a number of ways. It can be as simple as copying your costs to the new year or you may wish to go through the exercise of recreating new standards from the lowest level on up. Listed below are a couple of quick examples of how to proceed.

Cost Transfer

Figure 1

  • Navigate to the Cost Transfer function (COPYCOUT) (See Figure 1)

Figure 2

  1. Select All
  2. Select the Company and Site you wish to transfer the costs FROM (See Figure 2)
  3. Select the Cost type
  4. Select the Fiscal Year
  5. Select the Company and Site where you wish to transfer the costs TO
  6. Select the Cost type – Standard
  7. Select the New Fiscal Year
  8. Click OK
  9. Sage returns a log file with all of the copied costs

Cost Calculation

Figure 3

  • Navigate to the Standard Cost Calculation Function (CALCSTSTD) (See Figure 3)

Figure 4

  1. Select your Site
  2. Select All for updating all of your costs for 2020 (See Figure 4)
  3. Select the Date – if you create your standard costs ahead of time – you will “future date” this field. If you are running this after the new year – simply accept the default date.
  4. Select the Routing Code – usually Primary or 1
  5. Select the BOM Code – usually Primary or 1
  6. Select the Material Cost you wish to use to update your Standard Material Costs
  • Standard Cost (2019)
  • Revised Standard
  • Budgeted Cost
  • Simulated Cost
  • Last Cost
  • Average Cost
  • Last Purchased Price
  • List Price
  1. Select “Deferred” if you are running this for a future date (see step 3) -or- Select “Immediate” if you wish the costs to be immediately created
  2. Sage returns a Log File with all of the newly calculated costs

Caution: Changing your standard costs may revalue your inventory and only carries forward on new transactions. Existing transactions will carry the old cost.

If you need additional assistance, please use the form on the right to contact us.

Webinar: Streamline compliance with modern ERP

By | Chemicals, Events, Food and Beverage, Pharmaceutical / Nutraceutical, Sage X3, Upcoming Webcasts | No Comments

Staying current with complex mandates and regulations is one of the biggest challenges faced by food manufacturers. During this webcast as we join the independent advisors from Ultra Consultants for an educational webinar that puts the focus on this important topic.

We know that staying educated on the best way to meet ever-increasing rules and regulations keeps your organization operating at peak performance. That’s why this session is so important. See how modern ERP plays a critical role in supporting compliance and automating required documentation and processes.

We’ll demonstrate the key features needed to improve functions such as:

  • Lot attributes
  • Traceability
  • Recall
  • Quality checkpoints
  • Complaint management

Helpful resources

Webinar: Software to overcome challenges in the cannabis edibles and infused beverages market

By | Cannabis, Events, Food and Beverage, Recorded webcasts, Sage X3 | No Comments

Watch as our cannabis and food and beverage industry experts discuss the current edibles and infused beverages market and the marketing, operational and distribution challenges companies face. Learn how our CannaBusiness ERP solution, built on Sage X3, can help you overcome these challenges.

Webcast Agenda:

  • Market overview
  • Marketing Challenges
  • Operational Challenges
  • Distribution Challenges
  • Demo

Helpful resources

Webinar: Streamline compliance with modern ERP

By | Chemicals, Events, Food and Beverage, Pharmaceutical / Nutraceutical, Sage X3, Upcoming Webcasts | No Comments

Staying current with complex mandates and regulations is one of the biggest challenges faced by food manufacturers. During this webcast as we join the independent advisors from Ultra Consultants for an educational webinar that puts the focus on this important topic.

We know that staying educated on the best way to meet ever-increasing rules and regulations keeps your organization operating at peak performance. That’s why this session is so important. See how modern ERP plays a critical role in supporting compliance and automating required documentation and processes.

We’ll demonstrate the key features needed to improve functions such as:

  • Lot attributes
  • Traceability
  • Recall
  • Quality checkpoints
  • Complaint management

Helpful resources

Person in a warehouse typing on a tablet.

What cannabis distributors do and how Sage X3 helps

By | Cannabis, ERP, Sage X3 | No Comments
Person in a warehouse typing on a tablet.

Cannabis distribution companies need ERP solutions that simplify complex business operations.

As the demand for cannabis products continues to climb dramatically, distribution companies have become a more essential component of the supply chain. As cannabis distribution companies become more prevalent, there’s an increasing need for powerful business management solutions.

Distribution software, such as enterprise resource planning (ERP) products, are among the most valuable for the emerging cannabis distribution field. Here’s a closer look at what cannabis distributors do and how Sage X3 helps.

Why the cannabis industry needs distributors

Just like in any complex, large-scale industry, the cannabis business finds itself needing distribution management partners. Doing so allows growers, dispensaries, and makers of concentrates and edibles focus on core business needs.

In many cases, distributors act simply as third-party shippers. However, others have begun to specialize in raw flower to sell to both manufacturers and dispensaries. Others act more broadly, offering a range of products.

Cannabis plants and glass container with oil.

Cannabis distributors need to track many details about plants and products.

The need for robust cannabis ERP solutions

As the cannabis industry generally and distribution specifically continue growth patterns, business management solutions become more urgent. Consider, for example, the business functions that growing distribution companies need:

  • Inventory management. Regulators, law enforcement and customers expect rigorous controls to document and track product.
  • Regulatory compliance. Distributors, like other players in the cannabis industry, are open to significant compliance mandates across multiple jurisdictions. The right ERP can track the various mandates and automate the data collection and reporting required.
  • Quality assurance. Distributors need to be able to track batches to ensure that products can be traced back to producers, especially for those that fail QA checks. Packaging and labeling are other functions that require accuracy and precision, pulling from data stored in a cannabis ERP.
  • Tax collection. Distributors in many jurisdictions are responsible for collecting cultivation and excise taxes and remit payments to taxation authorities. Your ERP needs to provide tools to document rates, payments, banks and other details.
  • Sales and marketing. Distributors are able to market on behalf of cannabis producers
  • Business intelligence. Distributors know what’s selling and what’s not. They can provide valuable data to cultivators on sales, volume and price.

Without an ERP designed to support the cannabis industry, your distribution company will need to pay for customizations or add-ons that add complexity and cost to your business.

Selecting the right cannabis ERP

When choosing a cannabis ERP for your distribution company, you want a company that understands your industry. With Sage X3, your business can deliver what’s necessary for success. Among the key functions of the Sage solution are:

  • Seed-to-sale traceability
  • Inventory tracking
  • Automated compliance tools, including integration with state and provincial regulatory systems
  • Environmental data tracking
  • Financial management
  • Shipment coordination
  • Customer and product analytics
  • Forward and backward traceability

Sage X3 has been at the forefront of cannabis business management solutions. NexTec helps cannabis businesses with the deployment and optimization of cannabis ERP software.

NexTec helps companies assess their critical business needs and select the ERP solution that solves business needs. Take a free tour of Sage X3 to learn more.

Sage Platinum Reseller

Craft brewer viewing a sample of beer.

Why the right ERP is essential for craft breweries

By | ERP, Food and Beverage, Sage X3 | No Comments
Craft brewer looking at a sample of beer.

Craft brewers want to deliver fresh products that thirsty customers are looking for.

Craft brewers are known for their personal, responsive and fresh approach to beer making. That commitment brings with it certain challenges that require operational precision, flexibility and efficiency.

For many brewers, that means using the right enterprise resource planning (ERP) solution that creates opportunity and responds to evolving tastes and needs.

There are many ERP solutions available for craft breweries. You want to be sure the solution provider you choose has experience in the beverage industry and understands your needs and challenges. It’s why the right ERP is essential for craft breweries.

Unique challenges in craft brewing

Brewers are a special breed, priding themselves on quality products, natural ingredients and time-honored processes for creating tasty bottles and cans of beer.

The commitment to quality is the key to success, which is why brewers need solutions that address the following:

  • Small batches and freshness. Craft brewers are likely to work with small batches that are best consumed close to production. That means having transparency in supply chains that can source, create and distribute products efficiently. Their ERP solution needs to anticipate consumption and plan distribution strategically.
  • Unexpected growth. Many brewers are subject to unanticipated expansion, especially if new beer lines or flavors spike in popularity. Many craft brewers grow via acquisition, meaning they need solutions that can scale quickly and integrate disparate systems.
  • Emerging tastes. Consider how many options you have when looking at beers today. That’s because consumer tastes are constantly evolving, with demands for seasonal products and those that infuse different ingredients and flavor profiles. Your ERP needs to manage recipes, ingredients, measurement conversions, inventory levels and pricing in a single solution where data is shared among users across the company.
  • New frontiers and regulations. As tastes evolve, opportunities emerge. Some craft brewers are launching cannabis-infused beers. Doing so requires new processes and recipes. It also means obtaining the licenses and abide by state and local regulations. Your ERP needs to create reports and provide documentation that food safety and other regulatory requirements are being met.
  • Batch and process manufacturing. Small batches create exclusivity … and operational complexity. Process manufacturers need integrated ERP solutions that connect sales and marketing with finance, inventory management, procurement and production scheduling.
Man reaching for a mug of beer.

An industry-specific ERP lets your craft brewery source ingredients faster, produce better beers and distribute products quickly.

Finding the Right ERP Partner

Sage X3 is a cloud-based ERP with features designed with beverage companies in mind. The Sage X3 ERP integrates functional areas, including:

  • Operations (including food safety, traceability and recall management)
  • Supply chain management and compliance
  • Warehouse and inventory management with tracking tools to reduce waste and spoilage, optimize product profitability and manage expiration dates and reorder levels
  • Finance and accounting to manage cash flow, fixed assets and general ledger
  • Sales and marketing with a combined ERP/CRM solution to track customers, prospects and interactions
  • Production management
  • Quality control with use-by information, batch and serial number management and quality control functionality
  • Mobile capabilities to allow you access to data no matter where you are

At NexTec, we help beverage companies identify, implement and optimize industry-specific ERP solutions. To learn more about how we help craft breweries create and distribute better products faster, give Sage X3 a try.

Additional food and beverage resources

How your ERP can be a competitive differentiator in food and beverage

Comprehensive guide to key ERP functionalities in food and beverage

Leveraging automation in the food and beverage industry

Sage Platinum Reseller

Group of people raising their hands at a seminar.

5 FAQs on enterprise resource planning software

By | Acumatica Cloud ERP, ERP, Sage X3 | No Comments
Group of people raising their hands at a seminar.

If you have questions about enterprise resource planning software, we have answers.

Are you considering investing in an enterprise resource planning software solution? The rapidly evolving ERP market can create some confusion for those intrigued at the capabilities and potential that an ERP solution brings to an organization.

Need some answers? Here are 5 FAQs on enterprise resource planning software.

1. What’s the difference between ERP and CRM software?

ERP software like Acumatica Cloud ERP is designed to integrate data and foster transparency among core functional areas. ERPs provide a single source of truth for finance, warehouse, production, operations, HR, customer service and other areas of a business. A CRM is used to automate and integrate sales and marketing functions, collecting contact information, outreach and responses by customers and prospects.

Increasingly, ERP manufacturers are integrating (either directly or via an API) with CRM products, giving users a 360-degree perspective on customers, more data sharing and improved collaboration. Integrated solutions mean less manual data entry, fewer errors, a single source of data, and more efficient reporting and decision-making.

2. How much does it cost to invest in ERP?

The cost of an ERP depends greatly on the customer’s size, needs and preferences. In many cases, customers can choose to have either an on-premises or cloud-based ERP. Cloud-based options usually are delivered via a subscription model where customers pay per user or module. There are usually other costs for licensing, maintenance (for on-premises or hybrid options), customization and training to factor into the total cost of ownership.

Many companies find it makes sense to use an ERP selection consultant like NexTec Group, which can provide impartial comparisons and insights on multiple ERP vendors. ERP selection consultants can often leverage vendor relationships to save customers significantly.

Man pointing to the letters ERP.

ERPs offer a single source of truth when it comes to data.

3. Who uses ERP software?

While its name implies that ERP is used only by enterprise organizations, many small and midsized businesses are realizing significant gains by using ERPs. Niche ERPs, especially those created for particular industries or sectors, have become more prevalent in recent years, allowing more companies to take advantage of all the benefits that ERPs offer.

Companies that are seeking digital transformation of their business models, business processes or work functions often turn to an ERP. By providing a unified, integrated and transparent pool of data, reports and analytics, ERPs can be leveraged to take advantage of new technologies. ERPs are increasingly using and supporting solutions rooted in automation, machine learning, cloud technology, the Internet of Things, business intelligence and analytics.

4. What are the major benefits of using an ERP?

There are countless advantages to using an ERP like SageX3. In addition to the data collection and storage, collaboration and innovation capabilities mentioned above, here are other ERP benefits:

  • Scalability. As your business needs evolve and more customers and data points need to be tracked, your ERP can grow with you.
  • Self-Service. There’s no software to update, maintain and secure at your company. Cloud ERP solutions are updated automatically and monitored by sophisticated digital and physical protections.
  • Data Backup. Automate data backups with an ERP, which means rapid recovery and operational normalcy in the event of an incident such as a natural disaster, power loss or cyberattack.

5. Who provides ERP selection advisory services?

At NexTec, we deliver experience and expertise for core business software selection, implementation and optimization. Our consultations are ready to guide you through the ERP deployment process, from understanding your unique business needs to helping your users get the most out of your investment.

Learn more about ERP.

Additional ERP resources

7 Considerations for businesses implementing an ERP solution

Top trends in ERP for 2019

The benefits of a mobile ERP solution

Woman warehouse employee with tablet and headset.

Distribution businesses need more than an ERP: Sage delivers

By | Distribution / Supply Chain, ERP, Sage X3, SOFTWARE | No Comments
Woman working in a warehouse.

Better distribution management software helps drive efficiency and better workflows throughout the organization.

Distribution companies need solutions that allow for accelerated supply chain processes, cost control and operational efficiencies. Staying competitive means using more than an enterprise resource planning (ERP) product.

Your business needs distribution management software that allows for better logistics, operations and inventory control. Sage X3 delivers a faster, more flexible and more comprehensive approach to distribution management. As a single, scalable solution, Sage X3 delivers the tools, analytics and functionality your distribution company needs to gain a competitive advantage.

See why distribution businesses need more than an ERP. Sage delivers and solves your most pressing business challenges.

What can Sage X3 do?

Distribution management is about eliminating complexity throughout the supply chain. Many distribution companies face significant challenges related to:

  • Uncertain supply
  • Shifting customer requirements
  • Decreasing margins
  • Enormous inventories
  • Reliance on manual tasks
  • Long lead times

Here is how Sage X3 addresses those business issues:

  • Increased visibility. Use the Sage solution to analyze all aspects of your business, including inventory, promotions, past purchases, quotes and conditions in real time. Real-time analytics, alerts and notifications give you enhanced ability to respond quickly to changing market conditions and customer expectations.
  • Better workflow control. Use data transparency and a single source of information to transform your workflows. Connecting and accelerating the flow of information among sales, financials, warehousing and purchasing gets everyone on the same page. Create more efficiencies by using a shared understanding of costs and margins, resulting in more revenue, streamlined sales processes, better inventory accuracy and improved business and demand planning.
  • Improved operational efficiency. Too many distribution companies are still using spreadsheets, unconnected databases and paper to manage their operations. Gain more efficiency via real-time access to details from pending sales to inventory changes.
  • Scalability. As distribution companies grow, operational insights become more challenging. With a cloud-based Sage solution, companies can scale easily as business evolves.
  • Modernization. Companies are often reluctant to migrate to new technologies, leaving them stuck using legacy systems that are inefficient and are not integrated. Sage X3 provides an integrated solution to reduce costs for maintaining and patching older systems.
Warehouse employee typing on a desktop computer.

A recent study found that a typical Sage Enterprise Management can save on labor, customer service and inventory costs.

The business impacts of Sage Enterprise Management

In 2018, Forrester Consulting analyzed Sage customers’ business results to create a profile of a typical, composite organization using Sage X3. The composite company is one that operates as a global midsized enterprise and has used the Sage solution for three years.

Forrester found that the impacts of using Sage are:

  • 4.1 FTE positions saved
  • 2,600 hours in customer service issues saved
  • A 10 percent reduction in inventory levels
  • $1.59 million in financial benefit
  • A 237 percent return on investment, with a payback period of four months

Choosing Sage X3 is a smart choice for your distribution company. At NexTec, we help companies migrate legacy tools to Sage, providing the expertise to ensure a seamless transition that lets your company gain the competitive advantage it deserves.

See how NexTec can tailor your Sage X3 to your needs.

Additional distribution resources

6 ways food and beverage manufacturers use digital tech for recall management

How to create 2019 costs in Sage X3

Cannabis plant.

Sage X3 for the cannabis industry

By | Cannabis, Sage X3 | No Comments
Cannabis plant.

An enterprise resource planning solution helps cannabis companies meet demands for traceability and compliance.

The cannabis industry is experiencing extraordinary growth as more jurisdictions allow for personal and medical use of products.

In this time of growth, many cannabis companies are grappling with complexity, unique operational needs, regulatory mandates and efficiency concerns. Businesses realize they need the right suite of enterprise resource planning (ERP) tools to address those challenges.

A closer look at those needs reveals that Sage X3 for the cannabis industry is the right ERP solution.

New Challenges for a New Industry

If you’re the owner of a cannabis company, you’re likely facing an array of challenges while seeing extraordinary opportunity in the growing industry. Having an ERP solution that is designed for the cannabis industry helps address many of those issues, including:

  • Customer Analytics. Understanding your customer base is essential for any business. As cannabis companies grow and expand their market share, they need tools that provide them insights about product popularity, demand iand profit margins. Leveraging the data from yields, materials, sales, marketing and spending habits helps shape product selection, pricing and customer service.
  • Traceability. Cannabis companies have an obligation to track information about strains, growing conditions, product ingredients and customers. This responsibility requires transparency throughout the supply chain to meet customer expectations and the scrutiny of regulators and law enforcement. Distribution management software and analytical tools that are designed for the cannabis industry allows for seed-to-sale efficiencies, data collection and reporting.
  • Compliance. Most cannabis businesses are under the watchful eye of state and local regulations. There are also restrictions on banking, THC levels and pesticide use on plants. Complex tax guidelines also need to be followed. IN short, cannabis companies need systems that collect and report on data with precision, available in the moment of need and accurate. The right ERP solution gives your company the tools to meet myriad regulatory mandates and remain compliant.
  • Competition and Big Cannabis. As your business grows and demonstrates profitability, it becomes a target for other competitors eager to get a piece of the action. Large cannabis enterprises are purchasing and managing smaller operations. To be attractive to potential buyers and stave off the competition, your cannabis business needs a solution like Sage X3 that integrates financial, customer and product information to allow for better insights and decisions.
Cannabis oil.

The right cannabis ERP helps your company optimize growing conditions for better yields and to meet customer demand.

What to Look for in a Cannabis ERP

Sage X3 is a web-based ERP that offers the features necessary to run a successful cannabis business. The Sage solution includes modules that focus on financial management, supply chain management, production management and reporting and business analytics.

This powerful suite of applications delivers needed solutions for your business, including:

  • Crop management
  • Corrective Action / Preventable Action (CAPA) management
  • Seed-to-sale traceability
  • Inventory tracking
  • Integration with government regulatory systems

NexTec Group partners with Sage to offer customers the tools and functionality they need to succeed. NexTec has developed a powerful set of add-ons, called CannaBusiness ERP, that enhances you Sage X3 solution

NexTec has developed powerful tools that work in tandem, with the Sage X3 solution. Called CannaBusiness ERP, it’s a powerful set of add-ons that allow for more enhancements to the Sage Business Cloud product, including grow operations and optimization management, production scheduling, product forecasting and quality control.

Learn more about technology that runs your CannaBusiness.

Additional resources

Genetic tracking of cannabis and how your ERP choice can help

ERP choice affects batch and lot control in the cannabis industry

How your ERP is a competitive differentiator in the cannabis industry

Sage Enterprise Management

How to create 2019 costs in Sage X3

By | ERP, Sage X3 | No Comments

It’s that time of year! As the new year rolls around, it is time to create your 2019 costs. If you use the Manufacturing Module in Sage Enterprise Management (formerly Sage X3), you must create standard costs for the new year. You may accomplish this in a number of ways. It can be as simple as copying your costs to the new year or you may wish to go through the exercise of recreating new standards from the lowest level on up. Listed below are a couple of quick examples of how to proceed.

Cost Transfer

  1. Navigate to the Cost Transfer function (COPYCOUT) (See Figure 1)
  2. Select All
  3. Select the Company and Site you wish to transfer the costs FROM (See Figure 2)
  4. Select the Cost type
  5. Select the Fiscal Year
  6. Select the Company and Site where you wish to transfer the costs TO
  7. Select the Cost type – Standard
  8. Select the New Fiscal Year
  9. Click OK
  10. Sage returns a log file with all of the copied costs

Cost Calculation

  1. Navigate to the Standard Cost Calculation Function (CALCSTSTD) (See Figure 3)
  2. Select your Site
  3. Select All for updating all of your costs for 2019 (See Figure 4)
  4. Select the Date – if you create your standard costs ahead of time – you will “future date” this field. If you are running this after the new year – simply accept the default date.
  5. Select the Routing Code – usually Primary or 1
  6. Select the BOM Code – usually Primary or 1
  7. Select the Material Cost you wish to use to update your Standard Material Costs
  • Standard Cost (2018)
  • Revised Standard
  • Budgeted Cost
  • Simulated Cost
  • Last Cost
  • Average Cost
  • Last Purchased Price
  • List Price
  1. Select “Deferred” if you are running this for a future date (see step 3) -or- Select “Immediate” if you wish the costs to be immediately created
  2. Sage returns a Log File with all of the newly calculated costs

Caution: Changing your standard costs may revalue your inventory and only carries forward on existing transactions. Existing transactions will carry the old cost.

If you need additional assistance, please use the form on the right to contact us.

sage-x3-cost-transfer-1

Figure 1 – Sage X3 Cost Transfer


sage-x3-cost-transfer-2

Figure 2 – Sage X3 Cost Transfer


sage-x3-cost-calculation-1

Figure 3 – Sage X3 Cost Calculation


sage-x3-cost-calculation-2

Figure 4 – Sage X3 Cost Calculation