Fresh baked bread.

Add Sage to your food and beverage ERP recipe

By | ERP, Food and Beverage | No Comments
Fresh baked bread.

The Sage X3 solution improves efficiency throughout your production processes.

Food and beverage makers face unique manufacturing challenges. That’s why when it comes to choosing the right business software, companies need solutions built with their industry’s needs in mind.

With Sage X3, companies can have the enterprise resource planning software (ERP) tool that addresses requirements that food and beverage companies demand.

Here’s a closer look at why it’s smart to add Sage to your food and beverage ERP recipe.

Unique needs for food and beverage companies

The food and beverage industry has certain complexities that make an ERP indispensable. The common issues these companies face include:

  • Cost and margin pressures. With competition so steep and profit margins razor-thin, companies need ERP solutions that help to improve efficiency in manufacturing and throughout the supply chain. Without synchronized operations that connect and share data across inventory, sales, procurement and production, companies are bound to be inefficient where they cannot be.
  • Process manufacturing capabilities. A food ERP needs to have functions that improve the manufacturing process. The right ERP offers functions to collect, manage, use and report on data related to production cost analysis, forecasting, resource planning, job costing and quality analytics.
  • Inventory management. Shelf life management is important for reducing waste and spoilage. That’s why food and beverage companies need a solution that reduces wastage, inventory write-offs and lower inventory costs. Too many companies still manage inventory based on spreadsheets and estimates. Eliminate back-of-the-envelope inventory calculations with an ERP designed to manage inventory.
  • Recipe control. Your customers expect consistency in the products you create. That’s why recipe control is an essential component of the idea food ERP. Your ERP should include functions that allow for different formulations, ingredient and recipe tracking, recipe formulation and duplication, allergen management, labeling, ingredient traceability, rework management, and track and trace functionality from supplier to customer to consumer.
  • Food safety. Product safety is high on the priority list of every food and beverage company. Their software solutions need to include tools that allow for the tracking and reporting of quality control processes, traceability and compliance with various regulatory requirements issued by the U.S. Food and Drug Administration, industry councils and local and state mandates.
  • Changing consumer tastes. Change is the one constant in the food and beverage industry. Consumers today expect access to ingredients, flavor profiles and products from around the world. They want variety in the products they purchase and choice. Tastes – whether fads or the result of changing demographics – can shift quickly. That means companies need supply chain transparency to source and deliver ingredients quickly on a global scale.
  • Automation. New technologies are changing the way foods and beverages are made. Automation, for example, offers great opportunities for companies that can tap into technology that makes operations more efficient. To do so, however, requires an ERP solution that can scale to meet company growth, record and report on regulatory manages such as the Food Safety Modernization Act and other compliance needs, and provide reliable and repeatable service.
  • Marketing management. Sales and promotions are a regular part of the industry. That requires an ERP solution that can track multiple prices, changing demand, forecasting and sound order-to-dispatch processes.

The complexities on food and beverage manufacturing demand a solution that anticipates needs and solves common problems.

Case study 1: Solving an inventory challenge

Savoury Systems International, Inc. is a flavor company that had a bad taste in its mouth when it came to inventory management. The company has been growing at a 20 percent year-over-year rate and named one of Inc. magazine’s fastest-growing private companies.

It provides enhancers and ingredient blends to some of the world’s top food companies. However, the rapid growth had left the company with inadequate inventory management and forecasting solutions. That meant challenges with cash flow, stock outs and inefficient inventory levels.

After choosing Sage’s enterprise resource planning solutions, Savoury Systems has had remarkable improvements. Among the accomplishments:

  • A $2 million reduction in working capital dedicated to inventory
  • $3 million in annual revenue growth
  • Improved fill rates
  • All-time lows for stock-outs
  • Reduced inventory holdings despite the business growth

The company how has key performance indicators that measure performance for each department. And the company achieved a full return on investment in one year.

Woman working in a factory inspecting product.

ERP solutions for the food and beverage industry address important issues, including traceability, compliance and tight margins.

The Sage X3 solution

Sage X3 is more than ERP. It connects functions across your business, from the supply chain to sales, to give you flexibility, efficiency and insights. It delivers what your food or beverage manufacturing company needs at a fraction of the cost of other ERP systems.

Sage X3 delivers results that affect your bottom line by making work:

  • Faster. Sage lets your business gain insights faster from collected data, resulting in better decisions about costs and performance. Get work done faster in every facet of your business, including procurement, warehousing, production, sales, customer service and financial management.
  • Flexible. Choose the system configurations that work best for your company, either in the cloud or via your on-premises data center.
  • Simpler. Let users customize the platform for their role, preferences, workflows with secure mobile and cloud access. Simplify the work with a reduction in the number of applications in use, consolidating them under the Sage solution.

It’s a solution that has worked repeatedly for food and beverage customers.

Case study 2: Integrating and simplifying application mix

Northwest Naturals, LLC is a wholly owned subsidiary of Tree Top, Inc. It supplies fruit juice concentrates and essences to domestic and international manufacturers that expect consistent and high-quality flavors.

However, its software suite was too big and too complex. The apps were not integrated, resulting in manual and duplicative data entry that wasted time and resources while increasing the risk of data errors. The lack of integration was a sore spot that hampered productivity throughout the company.

The company chose SageX3 as its integrated business management software solution because of Sage’s expertise in comprehensive process manufacturing management tools, the ease of use for workers and the competitive price point

Northwest Naturals was able to make dramatic changes quickly with the integrated product. Among the accomplishments:

  • Elimination of duplicate data entry
  • Improved inventory management and accuracy
  • More accurate and efficient production planning
  • The ability to track and enforce quality standards
  • Complete forward and backward lot traceability

The addition of the ERP software solution also allowed the company to pursue certification with a rigorous international food safety program.

For Northwest Naturals, the Sage solution made sense not just for its exceptional standard ERP features and the industry-specific functionality the software offers.

Sage X3 features

The Sage ERP solution delivers functionality designed to meet the most pressing needs for food and beverage makers. Its core components include:

  • Financial management for real-time visibility into budgets and accounting (general ledger, accounts payable, accounts receivable), fixed assets and financial reporting, including user-defined dashboards, real-time analytics, alerts and a library with more than 400 standard reports
  • Supply chain management, including purchasing (pricing, discounts, suppliers, product categories, RFPs, open orders), inventory management (product data, units of measure, inventory balances, stock movement, import tracking, quality control and sampling), sales management and customer service to collaborate, manage and remain compliant with global suppliers
  • Production management to get to market faster with project management (project cost breakdown structures, employee assignments, multi-level budget description, financial follow-up, time entry) and shop floor controls, including labor time collection and time and attendance clocking
  • Quality control, including use-by date management, serial number management, batch and sub-batch number management, stock status management (accepted, rejected, inspected), quality control record management, expiration date management
  • Upstream and downstream traceability management to provide critical information quickly to decision-makers, regulators, government officials, customers, consumers and the public 
  • Mobile capabilities via Android and iOS smartphones and tablets, access to enterprise data anywhere on any device, HTML5 interface for a browser experience that can be personalized
  • Collaboration tools, including document and revision management, tag management, sharing capabilities by user, role or team, synchronization of data in Microsoft Excel exports, chart and data insertion into Microsoft Word and PowerPoint applications
  • User control of the workspace, including personalized home pages, access to relevant data, table and graph displays, use and display of dynamic internal data, shortcuts to external URLs, documents and notes
  • Complementary Sage applications including business intelligence analytics and reporting, sales and customer management for collaboration between sales reps and office staff, data analytics to provide a hub for data from all sources and in all formats with built-in models for reporting, and e-commerce to create or customize websites with catalogs, pricing, inventory and transactions

Managing food ERP selection and optimization

When you need an industry-specific software solution, turn to NexTec Group. Our teams of consultants have extensive food and beverage industry expertise and knowledge of the X3 product and functionality.

NexTec helps food and beverage companies identify, implement and optimize their ERP software solution. As a Sage authorized partner, NexTec is poised to help with your ERP conversion or implementation project to deliver operational excellence, cost reduction and a hefty return on investment.

See how NexTec can tailor your Sage X3 to your needs.


7 Considerations for businesses implementing an ERP solution

By | ERP | No Comments

ERP solutions can boost collaboration, teamwork and efficiency when used to the fullest.

Enterprise resource planning software solutions are powerful options for companies looking to integrate data, applications and users. Using an ERP solution helps companies collaborate better, drive efficiency throughout the organization and fuel growth.

What makes an ERP solution such an asset does not come without its own complexities that need to be addressed to optimize the return on investment. Here are some considerations for businesses when implementing an ERP solution.

Consideration 1. Ensuring buy-in from senior leadership

Senior leadership is essential for a successful ERP implementation. As with any new software platform, switching to ERP software will mean changes in how people do their work and how business is done via processes and workflows.

Change can be difficult, but an ERP implementation can be transformative for an organization. That’s why having senior managers and leaders bought in and committed is so important. Managers need to play an active role in communicating about the changes, helping employees understand how their work may change and involving those employees in decision-making.

Consideration 2: Vetting your vendors thoroughly

Choosing an ERP solution is a considerable investment. It requires thorough due diligence to identify, evaluate and compare solutions from multiple vendors. Many companies choose to use a third-party software consultant like NexTec to provide guidance and insights into potential partners.

Consideration 3: Be adaptable to change

Your business has made it work. You’ve developed processes, invested in add-ons and customizations, created work-arounds and found a way to get the work done. But implementing an ERP is an opportunity for change. It’s time to rethink those workflows and be open to new ways of working. Keeping an open mind makes it easier to implement change in a way that maximizes the capabilities of the new ERP.

Classroom setting filled with students and instructor at front.

Employee training and keeping an open mind to change can  ERP implementation.

Consideration 4: Routinely testing your system

You’ve picked the right ERP platform that meets all the business requirements and leadership expectations. You’ve mapped data and developed a timeline for sunsetting legacy systems. It’s important to commit the resources for thorough testing and retesting, so your ERP transition stays on track.

Consideration 5: Be aware of costs

Budgeting for an ERP solution requires careful consideration of costs, including licensing fees, user fees and ongoing maintenance requirements. Other costs that should be factored in include training and staffing needs, both for the implementation project and ongoing.

Consideration 6: Training members of your organization

A successful ERP implementation begins and ends with the people. The organization needs to commit to training its people on the software – before and after implementation — so that they have confidence in their ability to use the features.

Consideration 7: Using your system to its full extent

An ERP solution will provide your business with new ways of thinking about business models and the products and services you offer. Data, for example, is more valuable today than ever before. Let your ERP work for you for business intelligence, insights and new offerings.

Finding the right partner to help with your ERP selection, implementation and optimization is critical. NexTec has helped hundreds of customers identify, adopt and use business software solutions that transform companies. Learn more about ERP.

Acumatica Innovation Mint Jutras Report

A look at the ongoing innovations from Acumatica: Mint Jutras Report

By | Acumatica Cloud ERP, ERP | No Comments
Acumatica Innovations Mint Jutras Report

Get to know more about Acumatica’s path to innovation by downloading the Mint Jutras report.

With 5,000 new customers in just over a decade of operation, Acumatica has continued to deliver innovation for its customers and prospects.

Whether that’s in user-requested functionality or by looking at new ways to push the Enterprise Resource Planning (ERP) market with things users didn’t even know they needed, Acumatica has worked hard to avoid the complacency that comes with success, according to a recent report from ERP analyst Mint Jutras.

Following our recent blogs highlighting what the company has done: enhancements and innovations delivered in Acumatica 2019 R1 and the announcement of the company’s Alexa for Business skill that gives users the power to check inventory, look up and approve expenses, and even update CRM, we would today like to look at how they approach innovation.

Collaborate, innovate, accelerate: A different approach to innovation

Since the advent of cloud business applications two decades ago, the competition moved from ‘doing things well’ to ‘doing things better.’ Offering a centralized hosting environment for customers, vendors could update software more easily. Rather than offering one or two updates throughout the life of a product’s license, early entrants like Salesforce created a new way of delivering innovation.

Acumatica, who launched in 2007, followed along in this light, delivering twice-yearly updates to their ERP product while continuing to make their product more viable on their path to market leadership. However, this alone wasn’t what made the company more innovative than competitors—nearly all cloud vendors deliver updates two or more times per year.

What truly allowed the company to deliver, according to Mint Jutras, was their ability to remain forward-thinking while being aggressively customer focused. Due in part to their unique 100% partner model, the company can put seventy-four percent of their staff into their research and development department. This gives them more flexibility to deliver on many levels, not only responding to requests but planning for what’s next.

The “ideas” site

The basic expectation of any software vendor is its ability to listen to customers. Whether this comes in the form of support requests or an “Ideas” website, the company keeps an ear to the ground on ways they can improve the product. However, this is a strategy employed by a variety of providers—what really matters is the engagement that exists on such a platform and the vendor’s ability to react.

Focus groups and face to face discussions

While nearly three-quarters of Acumatica’s staff is focused on developing enhancements, they also take steps to see what customers want in person. Mint Jutras notes in their report that Acumatica is known to conduct focus groups and send top level executives and developers to see how customers use their product.

This is the first area in which the company looks to go above and beyond—a tactic that has led to many innovations including the Acumatica CRM Plugin for Microsoft Outlook, a seemingly simple feature that saves a surprising amount of time transferring information from email to CRM.

Meetings like this often highlight ways to make the product more intuitive. For example, the “side panel” delivered another profoundly intelligent enhancement. This allowed a user to check information without having to close navigate away from what he or she was working on to open another window.

Relying on partners

One of the biggest problems with the software landscape—and one largely fixed by Acumatica’s partner model— is competition of partners. However, with no worry that the vendor will “steal a sale,” VARs, ISVs, and OEMs have found a place and felt more comfortable delivering innovations and updates to improve the product and provide the company insight into making Acumatica better. In fact, NexTec works with a variety of ISV partners known for making  Acumatica even better.

Asking “what’s next?”

Few companies can thrive by being reactive, delivering on what customers need and failing to plan for the next steps. Imagine Apple without Siri. As noted in the report, “customers never asked Apple for natural language processing and machine learning. […] Nobody said, ‘I’m not buying an iPhone unless I can talk to it.”

The key to any innovation is determining what’s going to be indispensable in the future and offering it before it’s necessary. New technologies, like machine learning, are already making their way into applications, and it’s on a software provider, like Acumatica, to offer it early so that they can refine the product before it becomes the status quo.

This is where Acumatica is delivering, looking at the next levels of AI and ML technologies to develop products with zero-touch automation, interactive assistance, and intelligent advisor technology.

Getting what you need, finding what you want: Acumatica innovation, NexTec service

Acumatica is constantly focused on delivering not only what current customers need but finding out what potential customers want in the coming months or years. However, before you can leverage advancements in ERP technology, you need to find the right partner who can take you there.

NexTec Group has an established history working with Acumatica to deliver a customized, tailored product that improves your business decisions and allows you to understand what’s next for your company. Get to know more about Acumatica’s path to innovation by downloading the Mint Jutras report, The Push and Pull of Acumatica’s Cloud ERP Innovation, read about the work we do for customers like you, and contact us for a consultation.

Outgrowing QuickBooks

Outgrowing QuickBooks: The early stages of communicating a change

By | Acumatica Cloud ERP, ERP, Replace old software | No Comments
Outgrowing QuickBooks

Getting to know what your users want from your QuickBooks replacement will do two things. Not only will this help you to weed out certain products from the outset, it will help to increase optimism about the project.

When you outgrow entry-level software like QuickBooks, you know it. Your business starts to slow down, the lights at your office stay on a bit later each month, and you begin to worry if everything is accurate.

Following our last blog on the major warning signs that QuickBooks is failing to deliver for your business needs—namely spreadsheets, lack of visibility and auditability, and data instability—we would today like to turn our attention to your company’s first step in leading the charge to a new, viable, and innovative ERP solution: Communication.

Start talking with users

QuickBooks is built for simplicity and ease of use. Used by tens of millions of users at millions of small businesses worldwide, the company’s success in this market is also the reason it’s often hard to convince people it’s time to move on—many users haven’t seen better options.  For these users, manual and spreadsheet-laden processes and software crashes are considered part of life, and few people have seen the alternatives or next steps for growing businesses.

QuickBooks is familiar, and the reality is that there’s probably more than one person on your staff who has never used a different accounting solution. Change is stressful, and while the thought of more automation, flexibility, and functionality may be welcomed by some, others may dread or even fear the change.

To address this, you need to speak with (and listen to) those who use the product. Your goal here is not just to “rally the troops,” but to understand their concerns and get to know what features their ideal solution will have.

Rally the troops

Throughout the ERP implementation process, there will be many things that could lower morale and ultimately derail the project. Knowing this, it pays to start off with high—but tempered—hopes. Help users to understand that despite the challenges and stress that may come about throughout the implementation process, the company is moving to something better.

Allay fears

While many of your users will be optimistic about the move to automated and advanced software, some may fear for their livelihoods. Just as in the Industrial Revolution, people fear that automation would replace them, and the same fears pop up when you decide to move beyond QuickBooks. As you begin to communicate your company’s decision to select and implement new software, it’s vital to remind these people that these fears are unfounded.

Automation is going to give your people more freedom to help the business. Without the manual processes that exist, your team will have more time to analyze and deliver insight about data, providing context for decision-making. While some of your staff may need to learn new skills (communication, strategy, creativity, etc.), the decision to implement new ERP software will not result in massive staff cuts or layoffs.

Understand what your people want (and need)

Communication is a two-way street, and possibly the most important part of speaking with your users about this change is to listen. End users are the most heavily affected by a change in technology, and should play a major role in informing the functionality your product will have.

Getting to know what your users want from your QuickBooks replacement will do two things. Not only will this help you to weed out certain products from the outset, it will help to increase optimism about the project. Listening to the wants and needs of your staff will instill a sense of ownership in the project and reduce the likelihood they push back against some decision that didn’t include them.

The long journey to ERP starts with the right information and advice

Over the next few months, we at NexTec look forward to discussing the ongoing path to selecting a replacement for your underperforming QuickBooks product. While getting your users on board for a change is one key part of your decision, you will need to build a project team, discuss internally the budget and opportunities, discuss potential ROI, and more.

For our growing midsized clients, we recommend Acumatica, a solution that features flexible deployment, scalable resource-based pricing, and the functionality and usability you need. We invite you to learn more about our work, compare QuickBooks to Acumatica using this helpful tool, and contact us to discuss your needs and learn more about your next steps.

Distribution Cash Flow

Distribution: How to control cash flow alongside product flow

By | Distribution / Supply Chain, ERP | No Comments
Distribution Cash Flow

Recent advancements in technology have empowered businesses to do more, leveraging tools that allow them to reshape and realign the accounts receivable (AR) and accounts payable (AP) functions and shared service center business processes.

Your job as a wholesale distribution business is to ensure product gets from your suppliers to your warehouses to your customers. An industry known for tight margins and high expectations from both customers and suppliers, everything in your business needs to flow.

While inventory is one part of this, something we discussed in our article on inventory control and fulfillment, it’s not the only element of your business that requires tracking and management, because with the movement of product comes the movement of money.

One of the oldest and most fundamental requirements for any business

Controlling the way that money flows into and out of your organization is a constant challenge, one that impacts your relationships with suppliers, reputation to customers, and ultimately your ability to generate profits now and in the future.

A process left largely unchanged for decades, recent advancements in technology have empowered businesses to do more, leveraging tools that allow them to reshape and realign the accounts receivable (AR) and accounts payable (AP) functions and shared service center business processes.

Three goals for improving money flow at the distribution business

For the distribution business, this means that there is a continued push to break down silos, embrace data analytics and business intelligence to improve decisions, and ultimately connect adjacent business functions to increase speed and decrease back-office costs. With the right processes and technologies in place, you can deliver the following benefits:

Break down silos

One of the biggest challenges for any company’s cash flow is siloed data. Not only do you have to combine the way money flows into and out of your organization, you need to align this information with adjacent functions as well. Treasury management, procurement, tax management, and so much more—if people have to spend hours or days just making sure the bills are paid using spreadsheets to connect data, your finance team is operating without the visibility they need.

With each additional location, currency, supplier, or even SKU you add, the time it takes to do even the bare minimum increases.

Connect systems

While there are many reasons silos exist, one of the most common symptoms is lack of integration. Too often, an organization’s back-office infrastructure resembles a “hair ball” of point solutions that talk to each other sporadically, if at all. “How much does my company owe to its suppliers?” “How much do my customers owe?”

The right technology not only allows you the ability to connect workflows to break down silos, it also provides you the right information when and where you need it by providing additional control over information flow and workflows.

Automate business processes

Whether it’s quote-to-cash, revenue recognition, or paying invoices, your distribution needs to make speed and accuracy a priority. Sadly, there are still thousands of companies of all sizes with manually driven workflows for some aspects of AR and AP. Held back by manual processes and emails, too many businesses lose sight of the big picture.

Paired with improved workflows and technologies, distribution businesses face an automation imperative that can only come when you can identify and rectify areas for improvement.

Curing your distribution firm’s cash flow woes with Enterprise Resource Planning

In order to bring together their operations, many businesses have looked to embrace modern technologies that can break down silos, provide a hub for connecting data, and automate traditionally manual processes in AP, AR, and more. As AR and AP are changing from serial processes and exception management to workflows with continuous audit and compliance, addressing the challenges will be a top priority for distribution firms in 2020 and beyond.

Enterprise Resource Planning applications have grown to deliver more and more certainty for distribution firms, who now leverage the cloud to connect various applications and create workflows that work. A recent IDC Marketscape report looked to address the role of ERP in AP and AR operations, noting the challenges your distribution firm may experience in connecting processes into a shared service center and comparing vendors on their ability to deliver. We invite you to read this informative report for free here.

Delivering on the cloud ERP benefits: NexTec and Acumatica Cloud ERP

For the growing distribution firm, you have many options—not only for the solution you choose, but the partner who takes you there. At NexTec Group, we understand the challenges your distribution firm faces and know how to help.

With more than a dozen locations and nearly a quarter of a century of experience in the distribution industry, you will be in good hands. No matter how large you are or complex your needs, we would love to help. Let’s get in touch.

Financial Management

By | Acumatica Cloud ERP, ERP | No Comments

Financial Management functionality to power your business

Acumatica Financial Management gives you the visibility and control your company needs

Take control of finance, accounting with financial management for businesses of all sizes

Today’s businesses need to navigate an increasingly complex web of regulations, taxes, accounting standards, and competition. To succeed when information is needed faster than ever, your business needs a flexible yet robust system to streamline operations, work globally and locally, and see the complete picture. NexTec and Acumatica have the answer.

Benefits of financial management functionality for your business

Close faster, work smarter

Save time, close your books faster, and give your employees more time to focus on improving your business. With powerful automation and integration, flexible workflows, and audit-ready controls, you can handle month-end activities faster and with fewer errors.

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See the big picture at your business

Integrate financial management functionality with a wide range of other applications including customer relationship management and business intelligence to give your people a clear picture of your business in real time.

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A solution as simple or as complex as you need

Simple enough for small shops and comprehensive enough for complex multi-nationals, Acumatica provides an extremely customizable and robust and feature-rich accounting suite, fully integrated with Acumatica’s Customer Management, Distribution Management, Manufacturing Management, Field Services Management, and Project Accounting product suites.

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Manage your business across entities or currencies

Take control of your entire business—whether you are working across multiple locations, tax codes, or currencies. Acumatica financial management lets you work locally and internationally with powerful multi-entity management, tax management, and currency management solutions.

Keep everyone on the same page

Gain accurate, real-time visibility into business activities and performance with financial reports and personalized dashboards that access the shared, centralized database (single version of the truth).

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Know where you stand anytime and anywhere

Give employees the access they need to applications—whether in the office, at home, or on the road—with mobile applications and secure browser-based access to financial management software.

Ready to learn more? Request a demo today.

NexTec Group is an award-winning business software consulting firm with over a quarter-century of experience customizing ERP, CRM, and Business Intelligence solutions for businesses of all sizes. With 14 locations across North America, we provide local service and support for our clients who need robust, feature-rich ERP. Ready to learn more about taking your business further with Acumatica?

Contact us to learn more.

Acumatica Cloud ERP

Webcast: Driving more sales by leveraging a CRM tool

By | CRM, Events, Recorded webcasts | No Comments
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Why Sage X3 is ideal as a pharmaceutical ERP

By | ERP, Pharmaceutical / Nutraceutical | No Comments
Worker with protective equipment fixing machinery.

Increasing regulatory complexity means your pharma company needs tools to ensure mandates are met.

Your pharmaceutical company needs the right enterprise resource planning (ERP) solution to meet changing regulatory expectations and to achieve the efficiencies in supply chain management that drive productivity.

Having the right pharmaceutical ERP in place lets your company optimize operations, ensure accuracy and compliance and create efficiencies that boost the bottom line.

Improving supply chain traceability, quality control and regulatory compliance is why Sage X3 is ideal for pharmaceutical ERP.

Optimizing supply chain traceability

Customers and regulators alike expect pharma companies to offer complete traceability from sourcing to manufacturing to labeling to distribution. That means having an ERP that can adapt to the complexities of pharma.

Sage X3 offers pharmaceutical companies a suite of supply chain management tools that includes:

  • Purchasing management, including supplier details, audit trails, import cost management, expenditure authorization, a buyer’s workbench and stock valuation
  • Inventory management, including stock data, inquiries, count management, consumption analysis and automated data collection
  • Integrated sales management, including automated transactions, sales workflows, logistics and invoicing.

Collectively, these tools provide your pharma company with the necessary details to optimize supply chain operations and traceability.

Two workers with white protective gear cleaning a machine.

The FDA has proposed more stringent mandates that will mean more data collection and reporting.

Impact on regulations

Supply chain traceability is an important component to regulatory compliance, especially with an endless number of new and updated guidelines.

For example, the U.S. Food and Drug Administration (FDA) in 2018 proposed new guidelines for pharma manufacturing to provide new standards for generics, sterility mandates and data controls. Specifically, the suggested guidelines include:

  • Contract manufacturing guidelines that update rules on the identity, strength, purity and quality of products meant for humans; better controls regarding using best practices; improved material handling; enhanced sterility guidelines throughout the supply chain; and closer scrutiny of foreign manufacturing.
  • Consistent data integrity improvements, including increased requirements for control data accuracy; workflows that can be tracked and validated; and audit trails at outsourced facilities.
  • Universal generic drug standards among international regulatory entities.

Need for better quality assurance

One of the most important elements of supply chain transparency and compliance is ensuring that there are sound quality assurance processes in place.

Sage X3 ERP for pharma provides the core functions necessary for accurate quality assurance, including serial number, batch and sub-batch numbers management, stock status (accepted, rejected, inspected) management; re-inspection and expiration data management; and upstream and downstream traceability.

Sage X3 in action

Sage recently implemented an X3 solution at Shire Pharmaceuticals, one of the world’s fastest-growing pharma companies that specializes in solutions for behavioral health, gastrointestinal illnesses, regenerative medicine and rare diseases.

The company had experienced rapid growth, largely through acquisitions, and needed an ERP solution that  could scale to accommodate future growth.

The initial rollout was for financial services management among its European subsidiaries with plans to roll out the solution more broadly. With the new system in place, the European entities are now experiencing:

  • Consistent charts of accounts
  • Streamlined daily tasks
  • Personnel sharing
  • Consistent reports generated from a central location
  • Lower software maintenance costs

Sage X3 is a powerful solution for pharma companies looking to be compliant, accurate and efficient. At NexTec, we help pharma companies identify ERP needs, select the right solution and optimize the product. Learn More about ERP for the pharma industry today.


Project Accounting

By | Acumatica Cloud ERP, ERP | No Comments

Technology to power your project-based business

Acumatica Project Accounting gives project-based businesses control and visibility

Take control of people, projects, processes, and more

Today’s project-based businesses face an increasingly competitive landscape driven by new entrants and increasing customer expectations. To succeed in this, your business needs a flexible, robust, and integrated solution to manage finances, projects, costs, and customer interactions all in one place. NexTec and Acumatica Project Accounting have the answer.

Benefits for project-based businesses

NexTec price icon

Take control of project costs

  • Integrate your project accounting solution with financial management, accounts payable, accounts receivable, time management and more
  • Get a complete view of project-related costs for materials, labor, services, and inventory items
  • Allocate shared costs and overhead quickly and easily.
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Run your project-based business on your terms

  • Keep your customers and team members happy, your billable hours high, and your decisions well-informed by integrating your project accounting solution with business intelligence and more.
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Leverage flexible billing for increased profits and satisfaction

  • Manage all billing scenarios: cost plus, fixed price, time and materials, milestone billing, and contract-specific pricing with a flexible and accurate billing solution built into your ERP
  • Vary billing rates by employee / customer, type of work, or specific project.
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Handle changes without hassles

  • Project scope can change quickly, and whether requests are made by the client or internally, your solution should be flexible enough to adapt
  • Create change orders with documentation, including costs, revenue and more with a full audit trail
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Deliver accurate quotes with ease

  • Simplify project sales and pricing by supporting complex quote processes, improving project control and management
  • Create quotes, update them, link them to CRM and track versions
  • Create approved projects and provide billing details.
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Manage your projects in multiple currencies

  • Enter project transactions in different currencies and maintain projects in both the base currency and the project currency
  • Leverage multi-currency project accounting to give your entire team more visibility into costs, revenues, and profits—no matter which currencies your suppliers, locations, or customers operate in.

Ready to learn more? Request a demo today.

NexTec Group is an award-winning business software consulting firm with over 24 years in the industry. As a firm founded by consultants, we know the challenges that project-based businesses like yours face in organizing projects and managing resources. Respond to today’s opportunities, improve customer relationships, and grow your business with the power of ERP, CRM, and BI customized and delivered for the professional services industry.

Contact us for a free demo.

Acumatica Cloud ERP
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How Acumatica data-driven insights help distribution businesses

By | Acumatica Cloud ERP, Distribution / Supply Chain, ERP | No Comments
Warehouse with worker walking down hallway.

Gain real-time insights into your warehouse, sales and inventory with Acumatica’s distribution ERP.

Your distribution company needs an enterprise resource planning (ERP) product that reduces risk and provides the right information when it’s needed most.

The dynamic reality of the distribution business means that leaders need an ERP solution that provides real-time intelligence on key performance indicators. That means better decisions on distribution management, inventory control, order management and stock forecasting.

See below how Acumatica data-driven insights help distribution businesses.

Common challenges in distribution

The distribution industry relies on its customers needing a steady flow of products. Yet the often-unpredictable changes in B2C or B2B demand can leave distributors with excess or insufficient inventory.

Supply chain management is another challenge for many in the distribution business. Automation is critical for the modern supply chain, using real-time alerts for better ordering and warehouse management.

Distribution relies on speed, so optimizing picking, labeling, compliance and shipping are important areas where better efficiency means improved profit margins.

These challenges are why distributors need ERP solutions that include functionality unique to the vertical. Ideally, your ERP should include business intelligence and CRM integrations, order management functions, fleet management, inventory management and shipping. Distributors offer end-to-end services, meaning they need more than the typical ERP provides.

Man in a business suit in a warehouse using his tablet.

Learn what’s in your warehouses at any time with warehouse and inventory management tools from Acumatica.

The Acumatica distribution ERP advantages

Acumatica understands the unique needs of distributors. The Acumatica Distribution Edition is designed to help companies with logistics and supply chain management. The Distribution Edition includes tools for:

  • Warehouse management
  • Inventory management
  • Requisition management
  • Sales order management
  • Purchase order management
  • Advanced financials

The ERP is fully integrated with Acumatica CRM, manufacturing, field service and project accounting solutions.

Here’s how Acumatica Distribution Edition can help your business.

  • Key Performance Indicators. Most businesses use common KPIs such as cash flow, sales and margins to measure performance at a point in time. Acumatica Distribution Edition includes dashboards and reports to highlight the KPIs that matter to distributors, including inventory turnover ratio for high- and low-turnover items, on-time shipping ratio and profitability by item.
  • Warehouse Management. Use barcode scanners and customized workflows to automate core warehouse functions, including picking, packaging, purchase order receiving, reshelving, transferring and counting. Workers can use preprinted smart scan sheets for hands-free operations while lot and serial number tracking reduces mistakes.
  • Inventory Management. Acumatica helps you know what’s in your warehouse at any moment. Tools allow you to segment inventory by class, know product availability across multiple warehouses, highlight out-of-date inventory and set reorder points. Use multiple valuation methods to manage costs accurately across multiple locations.
  • Sales Order Management. Integrate your sales workflows with automation tools that save time and improve customer experiences. Sales order management lets you configure alerts for status changes and predefine order types with inventory allocation rules for better workflows and document management. Not all vendors and customers are the same; the sales order management tools let you set up volume or quantity discount rules and preferred pricing.
  • Requisition Management. Eliminate paperwork with automation software that streamlines complex purchasing processes, including sales quotes, approvals, vendor bidding.

Acumatica’s distribution ERP is designed to solve your greatest business challenges. To get the most out of your ERP, choose the right Acumatica partner to guide the installation and use of your solution. NexTec helps distribution and manufacturing companies find and implement the right software to improve business processes. Give Acumatica a try to see how it can transform your distribution business.