Backed by NexTec and Acumatica, VetCare Canada Scales Nationally
About VetCare Canada
VetCare Canada acquires and operates veterinary practices, helping owners who are ready to transition out. The company operates multiple locations and is expanding rapidly. To scale efficiently, VetCare sought a financial management application that supports its complex multi-entity operations model. A comprehensive search led the organization to select NexTec Group and Acumatica Cloud ERP.
Replacing Underpowered Technology
“We were using an accounting software application built on Microsoft Dynamics GP, but we found it was not scalable — it simply couldn’t keep up with our growth,” explains Julien Gilbert, Corporate Controller for VetCare. “We needed a complete technology solution that would support our entire operation and scale with us as we grow.”
VetCare engaged a large consulting firm to assist with the selection of their new ERP. The firm identified five viable ERP contenders for VetCare, including Microsoft Dynamics 365 Business Central, Oracle NetSuite, Sage Intacct, Infor and Acumatica.
“We seriously considered all five,” says Gilbert. “But ultimately, we chose Acumatica. Acumatica offers the broad functionality we wanted in a single solution, including strong intercompany functionality, automatic balancing entries and the ability to integrate with our practice management software.”
Simplifying Multi-Entity Accounting
Managing the accounting and operations for 35 separate legal entities is challenging, but Gilbert says that Acumatica simplifies the tasks involved.
“We’re able to perform complex rollups quickly, easily record transactions between companies, and perform consolidations based on regions or other attributes.”
VetCare is experiencing an overall productivity increase thanks to the way Acumatica simplifies routine workflows and tasks. “I estimate that we’re saving at least eight hours a week just in reporting tasks,” says Gilbert. “Previously, some of our reports took 15 minutes or more to compile. Acumatica’s reporting tools are fast and easy to use. As a result, we run reports more frequently and can manage the business more proactively.”
With NexTec’s help, VetCare is preparing to launch the purchase requisition functionality, allowing users throughout the company to initiate requisitions and establishing the approval routings and rules associated with them. “It’s another way we’re managing all the pieces of our operation with one application,” says Gilbert.
APIs Extend the Solution
VetCare selected Acumatica in part due to the solution’s APIs, which allow it to integrate more easily with other applications. The company’s clinics run veterinary practice management software, and VetCare would like to bring data from that software, including sales, inventory and costing information, into Acumatica.
“NexTec will create that integration for us,” says Gilbert. “It will be a big step forward for us and our vision of a single business management solution.”
Once the integration is live, VetCare plans to extend the use of Acumatica to more users. “They’ll be able to see the status of invoices, requisitions and process approvals,” says Gilbert. “That wasn’t possible with our old system.”