Acumatica Cloud ERP is getting an upgrade.

Acumatica 2020 R2 – coming soon to a desktop near you

By | Acumatica Cloud ERP | No Comments
Acumatica Cloud ERP is getting an upgrade.

Acumatica Cloud ERP is getting an upgrade.

Acumatica Cloud ERP has been helping organizations of many industries and sizes work smarter, not harder. Now, the launch of Acumatica 2020 R2 makes the benefits of Acumatica even more impactful.

Going live in a Virtual Launch Event on September 16, Acumatica 2020 R2 brings significant changes to the Acumatica Cloud xRP platform, starting with the user experience. Here’s a quick look at Acumatica 2020 R2 and what to expect from the new release.

Improved usability

One of the most notable usability features in Acumatica 2020 R2 is the ability to automatically create AP documents from vendor bills. Machine learning and AI continue to power the ERP to remove tedious, repetitive manual tasks.

Another welcomed feature is the ability to look up recently visited records with ease. The platform makes it easy to access up to 500 recently viewed records instead of having to start the search process from scratch.

Also available on the new rollout is a simplified data retrieval process. Query suggestions and previews save valuable time in typing out full queries and cut out much of the back and forth in looking for the right records.

Growth-fueling tools

Acumatica 2020 R2 includes several new tools to support growth initiatives.

Acumatica 2020 R2 includes several new tools to support growth initiatives.

Financial management and transparency will always be the core of any ERP, and Acumatica continues to improve in this area. New innovations in Acumatica 2020 R2 cater to sales teams, account managers, and AP/AR, as well as Shopify integrations that support eCommerce initiatives. In addition, vertical-specific features for construction, manufacturing, and field services provide revenue growth support.

  • For sales: Cross-company sales opportunities are easier to identify and execute, helping to increase revenue and profits.
  • For accounting: Streamlined bank reconciliation saves valuable man-hours and reduces errors.
  • For account managers: Centralized account management simplifies customer service and interactions and improves account visibility.
  • For Shopify users: The new commerce engine untangles the process of integrating Shopify with your ERP, as well as simplifies the process of tracking shipments, processing refunds, and notifying buyers.
  • For manufacturing: New features promote improved time to market by tracking production outputs, simplified collections, and prevention of overpayment.
  • For field services: New features allow appointments to span multiple days and include related travel and break times.
  • For construction: New pro forma workflows improve billing accuracy and ensure the accuracy of contract caps.

How NexTec delivers more value with Acumatica 2020 R2

For over 10 years, NexTec has built on Acumatica’s modular platform to bring even more value to our customers. Our goal is to help you maximize an already-robust platform and do even more with its features. What’s more, we can custom-tailor Acumatica to your specific industry and needs so that it works the way you need it to work.

The new rollout of Acumatica 2020 R2 has spurred several new developments from NexTec. Our new custom Chargeback Processing, Multi-Currency Processing, and Salesforce-to-Acumatica Connector features allow you to simplify sales and financial tasks above and beyond what’s offered by Acumatica.

Let us help you get out of the chore of time-consuming, error-prone manual tasks and help you work smarter with Acumatica.

Take the Acumatica product tour

Warehouse worker walking down an aisle.

How Acumatica helps manage distribution

By | Acumatica Cloud ERP, Distribution / Supply Chain, ERP | No Comments
Warehouse with worker walking down hallway.

Gain real-time insights into your warehouse, sales and inventory with Acumatica’s Distribution ERP software.

Wholesalers and distributors need Enterprise Resource Planning (ERP) software to help them reduce risk and provide real-time intelligence on key performance indicators (KPIs). Data in real-time means better decisions on distribution management, inventory control, order processing, order management, and stock forecasting.

Learn more about how Acumatica data-driven insights help distribution businesses.

Common challenges in distribution

Distributors industry rel on customers needing a steady flow of products. Yet unpredictable changes in B2C or B2B demand can leave distributors with excess or insufficient inventory.

Supply chain management is another challenge for many in the distribution business. Automation is critical for modern supply chain wholesalers and distributors that need real-time alerts for better ordering and warehouse management.

Distribution relies on speed, so optimizing picking, labeling, compliance, order processing, and shipping are key areas where better efficiency means improved profit margins.

These challenges are why distributors need a top-notch ERP distribution system that can help them manage their supply chain and logistics. Ideally, your ERP application should include inventory management, order management, fleet management, order processing, shipping, and integration with CRM and business intelligence.

Man in a business suit in a warehouse using his tablet.

Learn what’s in your warehouses at any time with warehouse and inventory management tools from Acumatica.

Choose Acumatica to manage your distribution

Acumatica Cloud ERP – Distribution Edition is built to help you manage your logistics and supply chain, improve customer satisfaction, reduce order times, and control costs. The Distribution Edition is cloud-based and fully integrated with manufacturing, field service, project accounting, and Acumatica CRM. The Distribution Edition includes:

  • Warehouse management
  • Advanced inventory management
  • Requisition management
  • Sales order management
  • Order processing
  • Purchase order management
  • Advanced financials

Here’s how Acumatica – Distribution Edition can help your business.

  • Key Performance Indicators. Most businesses use common KPIs such as cash flow, sales, and margins to measure performance at a point in time. Acumatica – Distribution Edition includes dashboards and reports with KPIs that matter to distributors, including inventory turnover ratio for high- and low-turnover items, on-time shipping ratio, and profitability by item.
  • Warehouse Management. Use barcode scanners and customized workflows to automate core warehouse functions, including picking, packaging, purchase order receiving, reshelving, transferring, and counting. Workers can use preprinted smart scan sheets for hands-free operations while lot and serial number tracking reduce mistakes.
  • Inventory Management. Acumatica helps you know what’s in your warehouse at any moment. With Inventory Management, you can segment inventory by class, know product availability across multiple warehouses, highlight out-of-date stock, and set reorder points. Use multiple valuation methods to manage costs accurately across multiple locations.
  • Sales Order Management. Integrate your sales workflows with automation tools that save time and improve customer experiences. With Sales Order Management, you can set up status change alerts and predefine order types with inventory allocation rules for better workflows, order processing, and document management. You can also set up volumes, quantity discounts, and preferred pricing for individual customers.
  • Requisition Management. Eliminate paperwork with automation software that streamlines complex purchasing processes, including sales quotes, approvals, and vendor bidding.

Acumatica – Distribution Edition is designed to solve your most significant business challenges. NexTec Group is a gold-certified Acumatica partner and has deep experience in ERP implementation. If you are a wholesaler, distributor, or manufacturer, we can help you streamline your distribution processes and get up and running with Acumatica. Learn how to manage your distribution business in the Cloud today. Manage your business in the cloudAdditional distribution resources

Distribution: Key metrics/KPIs for distribution

ERP and Business Intelligence in the distribution industry

Multi-warehouse woes: challenges in maintaining visibility

Top 4 pandemic challenges for manufacturers and how to solve them

Top 4 pandemic challenges for manufacturers and how to solve them

By | Acumatica Cloud ERP, Manufacturing | No Comments

Like all other industries, manufacturing faces several challenges during the COVID-19 pandemic and beyond. Here are four challenges to consider, along with some ways to turn challenges into opportunities.

Top 4 pandemic challenges for manufacturers and how to solve themChallenge 1: Access to data while working remotely

To socially distance and keep the virus at bay, many manufacturing employees need to work from home but still have access to the information they need for their daily work. However, a strictly on-premise ERP (Enterprise Resource Planning) solution landlocks information and requires employees to be physically present onsite in order to get the data they need. In the wake of the COVID-19 pandemic, that is no longer a sustainable option.

A cloud-based ERP solution enables your workforce to access essential systems from anywhere at any time. Your business operations can continue to run smoothly even when your offices sit empty.

A cloud-based ERP also integrates with collaborative tools, enabling your staff to maintain productivity and work together on projects already in development, ensuring your company does not miss a beat, despite the changed circumstances.

Challenge 2: Supplier management

The COVID-19 pandemic has had a major impact on the manufacturing supply chain. Many manufacturers that once relied heavily on imports and parts from suppliers in other countries now find themselves scrambling to find new sources either in-country or from areas less affected by COVID-19.

The World Economic Forum notes on the subject: “In the near term, it is expected that companies will begin seeking out a more diversified supplier base while looking to develop a flexible, but cost-efficient, supply chain. For the longer term, however, companies will need to undertake a more holistic analysis, which may lead to more drastic changes, such as moving supply chains nearby, or to different countries, as well as increasing the digitalizing of supply chains, with a view of creating a more sustainable operation for the future.”

Manufacturers that have moved to a cloud-based ERP system are better able to meet supply chain challenges during a crisis. That is because Cloud ERPs offer modern supply management tools with data and analysis available in real-time that provide a clear view of the status of supplies and the needs across the company. With up-to-date information, you can forecast and reallocate supplies and costs as needed, giving you the agility and flexibility that older ERP systems may not offer.

Challenge 3: Traceability and product recall management

Pandemic or not, manufacturers always face the challenge of product traceability and product recall management. However, in light of increased scrutiny and emphasis on product safety and consumer health, the ability to track products and immediately initiate recalls when problems are detected is essential.

Cloud-based ERP software integrates information from multiple disparate sources into a single source of truth, giving you end-to-end visibility into your products, from raw materials through sale and distribution. That means you can instantly track specific products, initiate a product recall if needed, and oversee all tracking operations from anywhere at any time via the device of your choice.

Challenge 4: Maintaining a 360-degree view of operations

With some staff working remotely, your production teams working in staggered shifts to accommodate social distancing mandates, your product lines shifting to meet new market demands, and your supply chain partners changing rapidly, getting a clear picture of operations is a little like trying to hit a moving target.

The right ERP solution addresses that challenge by pulling all the data you need from multiple sources into one system so that you can easily use it for analysis and reporting. With intuitive dashboards and built-in reporting capabilities, you can quickly get a 360-degree view of your company and gain the insights you need to make good decisions, whether you are dealing with a global pandemic or not.

Acumatica: A Cloud-Based ERP for Manufacturers

Acumatica Cloud ERP – Manufacturing Edition is made specifically for the manufacturing industry. It offers a complete, multi-site manufacturing control and planning system for manufacturers of any type, including make-to-stock, make-to-order, configure-to-order, engineer-to-order, project-centric, job shop, repetitive, and batch manufacturing.

It is a complete manufacturing automation solution that integrates shop floor with sales, accounting, ordering, projects, and inventory in real-time. With Acumatica, you can know exactly where you stand at any moment with real-time reporting and analytics. It also enables real-time collaboration with staff, customers, and suppliers from a single source of truth for your company.

NexTec is proud to be an Acumatica Gold Certified Partner. Since 1994, NexTec Group has been in the business of software, and as a leading reseller of Acumatica, we have helped manufacturers just like you to implement the solution and realize the benefits of Acumatica. Take the Acumatica product tour today and discover how to streamline your manufacturing business.

Take the Acumatica product tour

Female construction worker with orange hard hat and vest.

Acumatica: Ideal for Field, Professional and Oilfield Services

By | Acumatica Cloud ERP, ERP, Field Services, Oilfield Services, Professional Services | No Comments
Female construction worker with orange hard hat and vest.

Oilfield services companies need solutions that allow for precise project accounting, data collection and analytics.

If your company is in the business of service, such as a professional firm or a resources exploration company, you need a way to keep everyone connected.

With the right ERP (Enterprise Resource Planning) software, you’ll have the power to connect your business’s core components with your service teams and help them be more productive and coordinated. As a result, you’ll have better outcomes for your business and your customers.

An ERP in the Cloud is even better because service teams will be able to access ERP data no matter where they are and at any time as long as they have an internet-enabled mobile device. Field service management, professional service management, and oilfield service management will all benefit with a Cloud ERP.

A Cloud ERP solves these common challenges for service companies:

  • Unites teams and departments with the bigger picture
  • Helps meet customer expectations for reliability and on-time delivery
  • Helps ensure compliance with local, state, federal, international, and industry mandates
  • Centralizes company and client knowledge that all teams can access

Acumatica Cloud ERP is designed to deliver on the greatest needs of field service management, professional services, and oilfield services. Here’s how:

Field Service Management

Field service management operations have to address a wide range of customer demands and complexities in scheduling, operational efficiency, and logistics. Among the common challenges are:

  • More product complexity as the variety of and technology used in products grows. Items such as refrigerators, washing machines, and HVAC systems are increasingly “smart.” These connected devices require technicians that can address mechanical and digital issues
  • Increased competition in both product sales and service providers
  • Ever-increasing customer demands and expectations
  • Staff turnover due to retention challenges and an aging workforce

Professional Service Management

Professional service firms are selling an intangible product – time and knowledge. Their challenges are related to workload management and balancing client services with sales and marketing. Consulting, law, accounting, and other professional services businesses are looking for:

  • Streamlined professional service management
  • Commercialization of data and insights delivered via automation solutions
  • Technology that can automate complex processes by breaking them into simple components such as research, data analytics, document assembly, contract management, and project management
  • Data agility for better collection, storage, reporting, and usage of large amounts of information that provides faster, accurate insights and solutions for clients
  • Efficient technology that lets employees focus on critical, strategic tasks instead of administrative responsibilities

Oilfield Service Management

Complex oilfield service management projects occurring in multiple geographies require tools to collect and transmit large data sets in real-time that can inform key decisions. Oilfield services companies often grapple with:

  • Managing and planning for risk
  • Maintaining financial control across projects in different areas and under different legal structures
  • Supporting upstream players via repair and maintenance of wells and drilling equipment, drilling rig leasing, and seismic data processing
  • Real-time visibility into production costs, yields, and outcomes
  • Data sharing across multiple systems
  • Improved production planning
  • Compliance with multiple regulatory mandates
  • Optimizing field logistics and the supply chain
  • Tracking equipment and other assets

These challenges are among the core reasons to use a Cloud ERP.

Work on site.

Field services companies are facing increasingly complex products and more demanding customers.

Advantages of a Cloud ERP for services companies

Why are more service companies turning to Cloud ERP to help manage their businesses? Because Cloud ERP brings all departments together into one system and allows everyone to access data and reports any time and anywhere.

Here are some of the advantages of choosing a Cloud ERP:

  • Integration. Eliminate costly third-party integration services, expensive add-ons, and increase efficiency with a completely integrated system that provides a single source of truth and can be used across the company.
  • Accurate, efficient data. With one data source, there’s no need to re-enter information in different systems, resulting in fewer errors and more accuracy.
  • Streamlined operations. Processes for working together and sharing data are streamlined with everyone working in one Cloud ERP across the company, including finance, customer relations, distribution, project management, operations, project accounting, and service management.
  • Anywhere access. With cloud-based access and mobile applications, users can access information, files, and reports from any internet-connected device at any time and from any location.
  • Security. Service companies have legal and regulatory mandates for how data is collected, stored, and used, especially client data. A top-notch Cloud ERP is very secure using the most rigorous encryption and software protection.
  • Lower operational costs. With Cloud ERP there is no on-premise equipment to install, configure, maintain, and upgrade.
  • Production planning.  Companies can use predictive analytics to maintain production schedules and keep up with demand.
  • Scalability. As your business grows, your Cloud ERP scales with you.
  • Relationship management. By giving your off-site teams access to information. They will be able to answer customer questions and know the current status of the account while on the job. In addition, you can give your partners, suppliers, and customers access to their own data so they will be able to see the status without making a call to your office. Management will benefit from a 360-degree view of customer interactions with sales, marketing, finance, fulfillment, and customer service.
  • Customer management. Manage leads, contacts, accounts, and cases with a consolidated view of all prospects and customers.
  • Automated sales and marketing. Integrate your Cloue ERP with sales and marketing automation tools that track, manage, and assign leads to sales teams, resulting in shorter sales cycles and increased closed-business rates.
  • Contract and order management. Use company-defined sales workflows to expedite orders and contract creation and execution with tools to handle discounting, flexible pricing, variable service rates, and long-term or warranty-specific support cycles.
  • Adaptability. Cloud ERP is designed to respond to ever-evolving and changing customer demands for better service, incorporating cloud computing, business intelligence, analytics, automation, e-commerce, and mobile technologies.
  • Better insights and productivity. Business processes intelligence tools and dashboards deliver insights into client trends and purchasing patterns that increase billable hours and staff productivity.
  • Integrated document management. Share invoices, customer interactions, inquiries, and contracts across disciplines to provide consistent and coordinated service. Automated and rules-based workflows route documents, track activity, avoid delays, and signal when a step in the process is behind schedule.
  • Logistical control. Dispatch calendar boards optimize travel routes, rearrange appointment orders, schedule, and dispatch employees to the right job at the right time.
  • Time and expense management. Make timesheet and expense report entry easy for your employees, subcontractors, and partners with capabilities on mobile devices. Accelerate project cost collection and reporting by consolidating expenses and allocating shared expenses.
  • Project accounting. Manage project budgeting, billing, and profitability across projects, employees, materials, resources, and tasks. Project accounting integrates with general ledger, accounts payable, accounts receivable, and inventory management.
  • Improved cash flow. Fulfill orders and requests faster with fewer mistakes which translates to faster collection and reconciliation.
  • Collaboration. Cloud ERP streamlines internal collaboration and partnership with freelancers, contractors, partners, and customers.
  • Employee empowerment. With a single source of data and a complete view of client engagement, employees have a more complete understanding of relationships, can make better decisions, and can deliver better service.
  • User-friendliness. Cloud ERP lets users customize views, displays, reports, and dashboards using fields and data that are most relevant to their work. Browser-based drop-down menus, point-and-click functionality, and visualizations make the platform easy to use quickly.
  • Software integration. Cloud ERP can integrate seamlessly with other work productivity applications such as the Microsoft Office. It can also integrate with credit-card processing, barcode, project management, e-commerce, print, promotion, and supply chain solutions.
  • Reliability. Because Cloud ERP lives in the Cloud it can be accessed even when the company itself is shut down because of adverse weather or a pandemic.
  • Data recovery. Cloud ERP backs up data and includes recovery services, ensuring minimal disruption and fast restoration of your data in case of a natural disaster or a cyberattack.
  • ERP vendor support. Your Cloud ERP vendor can customize your ERP solution to the way you work and support you with the functionality you need in your business.

Acumatica Cloud ERP

Acumatica Cloud ERP – Service Edition is designed with the service industry in mind. Its applications meet specific needs for field services, professional services, and oilfield services providers, including:

  • Financial Management
  • Project Management and Accounting
  • Inventory Management
  • Equipment management
  • Warranty management
  • Service contract management
  • Scheduling, dispatching, and call center
  • Route planning with maps
  • Mobile ERP accessibility
  • Dashboard and business intelligence
  • Emergency service calls
  • Business Process Management
  • Sales Order Management
  • Purchase Order Management
  • Time and Expense Management
  • Service and Support Automation
  • ERP Vendor Expertise and Ongoing Support

As a gold-certified Acumatica partner, NexTec Group has helped many field service, professional service, and oilfield service companies implement Acumatica and maximize it for their unique company needs. Our skilled consultants have extensive knowledge and experience in the service industries and can help you configure Acumatica and integrate your other systems to build a strong, integrated business management system. We provide training, insights, and support to ensure your business gets the most return from your investment.

To learn more about how NexTec and Acumatica deliver exceptional products that solve your services company’s most critical business needs, take a tour of the cloud ERP for growing businesses today!

Additional resources

Here’s how Acumatica can save your field service business

How to choose an Acumatica partner

The Acumatica difference: 5 reasons growing companies choose the fastest-growing ERP solution

Acumatica Partner

How to choose an Acumatica partner

By | Acumatica Cloud ERP, ERP | No Comments

Acumatica Partner

When you choose Acumatica Cloud ERP, you work exclusively with one of the company’s highly vetted and well-trained partners who will implement software and support your company post-implementation. This benefits you in many more ways than you would think. Today, we would like to explore some of the reasons the Acumatica partner model provides an ideal business management solution, and why NexTec is the ideal Acumatica partner to get you there.

Why the Acumatica partner model works: innovation for you—with a personal touch

74% of the Acumatica staff is focused on R&D

Acumatica couldn’t become one of the fastest-growing, highest-rated, and innovative cloud-based ERP solutions in just over a decade without a strategy focused on aggressive innovation. By choosing to sell the software only through its partners, Acumatica is given the freedom to focus on innovation; nearly three-quarters of its staff is in research and development.

From the industry editions to the robust twice-annual updates, Acumatica Cloud ERP continues to provide new products and enhancements to its core business management solution, improving user experience and making the software more viable for an ever-expanding group of businesses.

100% partner model: the personal touch you need

With the exclusively channel-based partner model, you can rest assured that Acumatica puts a great deal of effort into making the program a success. Given a 5-Star Channel Program Rating by leading voice in the industry CRN, the Acumatica Partner Program is designed to empower partners. With this vast, diverse network of focused partners, you are easily able to find the right partner to deliver your software, the partner with the skills, size, and experience to get the job done.

When you work with an Acumatica Partner, you work with a company that puts your needs first, that gets to know your business inside and out so that they can deliver a customized business management solution that matches your needs.

The Acumatica API and platform combines innovation and customization

While the Acumatica partner model lets the company focus on innovation and the partners focus on making the platform work for you, the cloud-based ERP platform itself is built for innovation as well. By providing customers and partners access to the source code, partners can take the solution even further by developing integrations and enhancements for the unique needs of customers, truly providing you the best of both worlds.

NexTec Group: Not just one of the biggest – one of the best

While all the above-mentioned reasons may explain why the Acumatica partner model works, the real question is: why should you choose NexTec as your Acumatica partner? No matter what your previous cloud-based ERP experience was, if you’ve worked with a value-added reseller (VAR) before, you already understand that the channel partner world is diverse—and not every VAR is created equal.

Channel partners range from tiny shops to multinational firms, have a broad array of niches, and could have anywhere from one employee to thousands. It’s why finding the right partner for your unique needs is so important—often as important as selecting the right software—and it’s why it pays to work with a company that has the size, scope, and experience to get the job done.

At NexTec Group, we are not only among the biggest VARs, but we are also among the best. Whether you are looking for a partner big enough to easily handle your needs, that has honors from across the industry, or that has the experience you need, we have been there and done that.

Proven innovation in the VAR community

When it comes to finding the right VAR, one of the biggest factors to look at is whether the VAR is skilled. Becoming ‘certified’ is good, but having the experience to back it up is great. Bob Scott’s Insights VAR Stars is an annual listing of these value-added resellers who lead all others in growth, innovation, customer management, and industry leadership. This annual list recognizes the best and the brightest, and it’s an honor for NexTec to have appeared on the top 100 list since 2004.

We understand that awards may not be everything, but we are pleased to have a few of them from a wide range of analysts and experts. Don’t believe the hype? Take it from our customers.

Big enough to exceed your needs, not too big to forget them

You need an Acumatica partner with the scale, scope, and size to deliver services no matter how big (or small) you are, what you do, or where you are, but not a partner that has become so large that they’ve forgotten how important every client is.

NexTec Group’s commitment to serving customer needs is well documented—both in the aforementioned VAR Stars honors or our most recent recognition: Acumatica President’s Club. President’s Club is only bestowed on the top ten Acumatica Gold Certified Partners for their ability to deliver solutions for customers, and we are pleased to announce that we recently took home this honor at the annual meeting of users and partners, Acumatica Summit 2019.

Experience and honesty

Perhaps NexTec Group’s greatest strength as an Acumatica partner lies in the deep industry experience of our consultants. As we developed our team of consultants, we worked to attract those with a deep understanding of our clients and their industries. Today, our average consultant has 25 years of experience in software, consulting, and industry, all of which translates into a significant benefit to all of our clients.

Because we approach every client need with experience and honesty, NexTec Group maintains a well-above-average 95% annual customer retention rate, working shoulder-to-shoulder with every client to ensure that each one gets the most from their ERP solution.

Get to know NexTec

We chose NexTec because they were the only provider that spent the time getting to know and understand our business and our employees.” – Janet O’Neal, Planning and Control Manager (Kellogg Garden Products)

Since 1994, NexTec Group has been in the business of software, and as a leading reseller of Acumatica, we have helped customers just like you to realize the benefits of the product and implement the solution without any hiccups. Get to know more about our work herefind your local office, and discover a cloud ERP for growing businesses. 

Growing companies rely on Acumatica Cloud ERP’s scalability

By | Acumatica Cloud ERP, ERP | No Comments

Many companies reach a point where they outgrow their entry-level or legacy business and accounting software. Perhaps they were using QuickBooks, or a dated on-premise software to manage day-to-day accounting needs, order management, supply chain management, and financial tasks. Eventually, these needs expand and call for more comprehensive software that offers more flexibility, more features, and room to grow.

Let’s take a look at what makes Acumatica’s Cloud ERP system an excellent solution for organizations in need of software that will grow with them.

Cloud Computing Is Inherently Scalable

A cloud ERP system is built in a way that makes it relatively easy and affordable (for even the smallest companies) to expand, ramp up, add functionality, integrate new systems, and more. The shared tenancy model of a cloud-based ERP solution means that costs are spread across a large number of customers who take advantage of upgrades and updates automatically, all without much major support required from an internal IT team. Learn more.

Consumption-Based Pricing Model

There’s no need to worry about pricing, as Acumatica is designed to suit companies at all stages; you won’t be tied to a specific number of users, but instead will only pay for resources you actually need. If you want to add users, whether they’re casual users, suppliers, or customers, there are no additional charges. Just create the new users. This enables your entire team to utilize the system. All applications, from order management to accounting to payroll to supply chain management, can be integrated at any time with a platform approach to software. Determine your needs as you grow; this isn’t a typical one-size-fits-all solution. Explore the details of Acumatica’s pricing.

No Extra Costs to Hold You Back

A growing company needs a platform that evolves with it. When entry-level or legacy software is likely no longer supporting efficient management and achieving results, it’s time to focus time and effort on solving real problems. Technology moves quickly, so software systems should adapt and scale with change. An increase in headcount shouldn’t cost more money. Business needs should define your cloud-based ERP solution and scale accordingly. Say goodbye to incrementally increasing maintenance fees and limited-user license fees that add up and reduce profit margins. Acumatica is designed to eliminate these frustrations so nothing is holding you back from growth!

Agility Leads to Action

Acumatica is designed to enable a ready-for-action organization. Real-time data and insights are available on-demand, so decision-makers can immediately spot areas needing improvement and take advantage of opportunities. This is required to make actionable decisions, to keep up with and surpass competitors, to be responsive to customers, and to drive future growth. Other solutions don’t necessarily offer the computing power, functionality, and tools to drive the business forward; they’re simply keeping up with the status quo. Acumatica delivers more.

Mobility Drives Productivity

Acumatica’s Cloud ERP solution is meant to be mobile, In fact, it’s built for mobility! Users can access their tools anytime, anyplace, and remain productive around-the-clock, whether they’re on their laptop or smartphone, in the boardroom or living room. This makes a difference to companies today. Acumatica is ready to be mobile; implement the software and your employees will have mobile access right away.

Maximizing the capabilities of Acumatica ERP means having a trusted Cloud ERP vendor to guide you through the implementation journey. As a Gold Certified Acumatica Partner, NexTec is uniquely positioned to help businesses make the most of their Acumatica ERP solution investment and gain a strong return on investment. To learn more about how NexTec and Acumatica can help your organization scale, take the Acumatica tour today and discover streamlined business management.


A brief Intro to Acumatica Cloud ERP

By | Accounting software, Acumatica Cloud ERP, Cloud, ERP | No Comments

Acumatica Cloud ERP software wins multiple awards for it’s cloud-based ERP (Enterprise Resource Planning). It is considered one of the best business management solutions for mid-sized and small companies, and can run your entire company, including finance, project accounting, operations, the supply chain, field services, and more.

Nucleus Research ERP Value Matric June 2020According to Nucleus Research, Acumatica is the leader for greater usability and better functionality. It is a cloud-native SaaS business management solution with industry editions for manufacturing, distribution management, field service management, professional service, construction, and more. Acumatica focuses on product development, innovation, and customer support. It relies on its partners, like NexTec Group, for selling and implementation.

Acumatica helps your business to grow by:

  • Empowering your employees to work anywhere at any time via their web browser-based accounting, inventory management, and financial management applications
  • Enabling you to take control of your business with increased visibility into your business management processes from end-to-end
  • Streamlining your core business functions so you can concentrate on your strengths and find areas of opportunity and growth

With Acumatica, both in-office workers and remote teams will get data in real-time because Acumatica is an ERP solution that is available on any of the following platforms and Internet-enabled devices:

  • Apple iPad or iPhone
  • Google Android tablet or smartphone
  • Windows OS
  • Mac OS
  • Linux OS

To learn more about how Acumatica Cloud ERP can streamline business processes, and increase profitability, check out these additional resources:

Video: Acumatica Cloud ERP Product Tour

Forrester Report: The Total Economic Impact™ of Acumatica

Looking for an Acumatica solution for your company? Choose your industry from the list below:

As a gold-certified Acumatica partner, NexTec has been implementing Acumatica for years. Our dedication to customers has given us a 95% client retention rate. Contact NexTec today and let us become your Acumatica partner.

Case Study: Benoit Inc

By | Acumatica Cloud ERP, Case Studies, Oilfield Services | No Comments

Amidst a pandemic, Benoit goes live with Acumatica without delays or downtime

NexTec implemented Acumatica remotely and connected their operations. Data is shared in real-time, resulting in better insights, and time and money saved. Remote work is not an issue because Acumatica is easily accessible from anywhere and on any device. Benoit is secure in the event of future crisis situations.

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challenges oilfield services ERP software

About Benoit

Benoit is a top provider of premium threading, completion products, and engineered services to the oil and gas industry. The company was founded 80 years ago and has become a trusted manufacturer of threaded connectors and flow-control tools. Benoit has multiple locations and 500,000 square feet of manufacturing space.

Oil Field Service
Houma, LA
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System selected

“Acumatica and NexTec are making a positive impact in our operation, giving us the information and support we need to run the business efficiently, and providing the security of knowing our business data is stored offsite and backed up automatically.”

Mike Stevens, Director of Production & Process Strategy, Benoit

Main functionalities

Here’s how NexTec Group and Acumatica helped solve Benoit’s challenges:

Manufacturing Insight

At any given time, Benoit has over one hundred active production orders. Acumatica gives the company visibility into where each order is in the manufacturing process and captures labor costs associated with each step to ensure accurate costing data.

“NexTec is extremely responsive when we have questions or need help
troubleshooting something. They are knowledgeable, friendly, straightforward and helpful.”

Kevin Dupre, Manager of Production & Process Strategy, Benoit

Unified operations

Before implementing Acumatica, Benoit was using four different, unconnected systems to run its business. Acumatica’s ease of use, hosted deployment model, and broad-based functionality made it a good fit to bring the disparate systems into one where data can be shared across teams in real-time.

Key Results

Four previously disparate systems are now integrated in Acumatica
Implementation was accomplished entirely remotely, with no delays or downtime
Employees have the ability to work anywhere, any time, on any device
Benoit now has real-time visibility into the status of every order and where it is in the manufacturing process

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Achieving Agility for Professional Services in the Digital Age

By | Acumatica Cloud ERP, ERP, Professional Services | No Comments
ERP solution

Companies today need digital tools and solutions that allow for better solutions to be delivered faster to clients.

The same digital disruption that is driving innovation in a wide range of manufacturing industries is also impacting professional services and field services companies.

Service firms that embrace the technologies that integrate operations, drive efficiency, and boost business intelligence are poised to differentiate themselves in competitive marketplaces. By delivering better services faster and more accurately, such companies are likely to gain market share and provide space for innovative approaches to their clients.

As an Acumatica partner, we’ve seen firsthand how technology is transforming the way professional services operations and field services management function. Here is a closer look at achieving agility for service providers in the digital age.

Defining digital disruption

In recent years, a rapidly evolving set of new technologies has created exciting new opportunities. Traditional players in myriad industries have used these new tools to rethink business models, business processes, and the way work is done. New players (think Zoom and Uber) have become a disruptive presence in certain sectors, quickly creating new ways of doing business, sending many competitors scrambling to keep up and forcing others out of the marketplace altogether.

These technologies include cloud computing, which allows companies to hold data and applications in virtual spaces, freeing up operational costs and space, allowing for rapid scalability, and providing better spaces to innovate. The Internet of Things, the collection of connected objects that can collect, store, and transmit data, has given rise to smart homes, smart cars, smart factories, and smart cities.

Data analytics programs allow companies to capture, store, analyze, display, and use vast amounts of data in ways heretofore impossible. Virtual reality and 3D printing provide companies and their customers with new solutions and insights.

These technologies, deployed individually or collectively, are a powerful force when unleashed.

Changing nature of information

Today, everyone has more access to more information easily. That makes it much easier for experts in fields from accounting to law to financial advising to consulting to demonstrate their expertise via blog posts, websites, and webinars that show clients and would-be clients the level of knowledge inherent in the professionals’ companies.

Field service management operatives enjoy the same advantage and can highlight their competitive advantages through helpful content and thought leadership.

Yet that abundance of knowledge – and customers’ access to it – mean that professional services companies and field management services need to be ever-ready to deliver more than insights and opinions. They need to deliver it faster, more efficiently, across more platforms, and with a deeper dive into subjects, questions, and solutions.

That is where digital disruption and Cloud ERP (Enterprise Resource Planning) come into play.

Professional and field services paradigm shifts

Professional services has long been seen as a growth industry, providing ample opportunities for those with specialized knowledge to use that expertise to assist others in strengthening, growing, or changing their businesses.

The issue of digital innovation in professional services boils down to supply and demand. On the demand side, the access to information and expertise makes many industries far more transparent to consumers. When they engage with professional services teams, they have higher expectations about the level of service they will receive, the speed at which solutions will be deployed, and the quality and depth of the information received.

Similar shifts are also apparent in field services management. Companies who deploy techs into the field need greater transparency into the work performed to better manage payroll hours, inventory, and quality of work performed.

On the supply side, new technologies are creating new service delivery options. With automation, machine learning, and Cloud ERP accessibility, companies can create a new supply of digitally accessible and deliverable services that either complement or replace the physical solutions of yesterday.

Four transformations for professional services

The digital transformation is manifesting itself in four thematic spaces.

1. Transforming business models

Using digital, professional services companies can rethink entire business models. The services provided, value propositions, customer targets, and price points can all be reimagined. With digital, companies can develop new services and delivery models that provide for new partnerships, new markets, and increased revenue.

Field services management companies can provide data-rich services and products, along with insights and tools, that when delivered digitally, provide fast and innovative solutions to clients.

Digital collection tools like Cloud ERP make for ubiquitous amounts of data. When collected and analyzed, these data can pinpoint trends and other insights for which clients are hungering. Digital platforms enable better communication with clients, create partnerships, and offer subscription-based services that commoditize collected information and insights.

In fields such as consulting and law where a limited supply of resources (talent) is hired out at an hourly rate, new models may emerge where digital delivery provides real-time solutions.

2. Intelligent automation

Companies can now leverage digital automation tools and analytics, such as those found in Cloud ERP, to augment the way employees think about questions, research and formulate solutions, and understand complex problems. These tools allow for collective deeper thinking that differentiates companies and delivers value to customers.

Automation takes complex jobs and breaks them down into discrete tasks. This modular approach to work can be applied to professional services and field services management companies alike. What was once a complex assignment can be broken into component parts – research, data analysis, document assembly, contracts, project management – and farmed out to subcontractors, machines, or lower-level employees, allowing senior-level professionals to focus on more complex issues.

Using a combination of humans and machines allows companies to choose which tasks are better suited for each. Humans (for now) will likely take and keep the lead on relationship building, instincts, communication, presentation, and cultivation, while machines may be able to take on more work that relies on memory, cognition, and insight identification.

3. More agility

Collecting, storing, reporting, and using vast amounts of information faster allows professional services companies to anticipate and react faster than competitors. Agile cultures and workforces allow these companies to deploy resources and solutions in hours or days, not weeks or months as necessitated by non-digital models.

Flexible workforces allow companies to crowdsource or use expert specialists to complete certain tasks, especially those that were niche skills without a lot of demand to merit full-time work.

An agile workforce also provides companies the opportunity to create a corporate culture that welcomes, embraces, and uses agility as a competitive advantage. Agility can create teams more adept at collaboration, distributed decision-making, and rapid delivery of client solutions.

4. Talent strengthening

Some bemoan the advent of digital tools as a reduction in the value of employee insights, experience, and intellect. On the contrary, digital tools like Cloud ERP can strengthen the impact and efficacy of your employees, who can spend more time on more critical and profitable work. It will still take humans to interpret and respond to what the data reveals.

Digital tools allow professional services companies and field service companies to make better hiring decisions. Automation of some entry-level jobs will likely shift the needs of hiring toward more skilled employees and those who are nimble, trainable, and adaptable to technological change.

ERP solution

Digitally disruptive technologies are helping companies provide better insights to clients.

Differences by industry

A recent World Economic Forum/Accenture analysis showed that not all professional services sectors are created equal in the area of digital disruption. Some areas are more suited to, ready for, and impacted by digital innovation than others.

Accounting and Audit are seen as the industries most susceptible to disruption, with the growth of computerization and automation, which can provide for 24/7 on-demand service delivery in some areas of the sector.

Consulting. Consulting firms and the work that they do vary widely, both generally and within sectors of the field. Technology and media consulting appear likely to be most exposed, while more specialized consulting work is less likely to be disrupted.

Executive Search. Machine learning, digital platforms, and the desire to build platforms that engage passive and active candidates and build employer identity make executive search less prone to innovation. However, technologies that can do more than find keywords in digital stacks of thousands of submitted resumes have an opportunity to be highly disruptive and change the way recruiting is done.

Law. While regulation and legal protections have often shielded Big Law from disruption, there is the potential to lower the reliance on lower-skilled legal roles such as paralegals and legal secretaries. Data science (Big Data) is already being deployed in some sectors to provide new value-add services to law clients.

Field services management. The need for digital transformation in field services has never been more evident, as companies are searching for ways to replace inefficient spreadsheets, clipboards, and paper forms. Failing to evolve could result in not delivering the same level of personalization, convenience, and service that customers are used to receiving in other areas of daily life.

Future questions

What does digital disruption mean for professional and field services? Exceptional opportunities, but also some uncertainty.

Leaders of these companies will need to ask some important questions as technologies like Cloud ERP continue to evolve and new ones emerge:

  • Are we ready to adopt technologies that may disrupt our business models?
  • Are our organization and its people at all levels ready for disruption at all levels?
  • What is our collective risk tolerance?
  • What long-term measures are we using to measure risk tolerance and embrace innovation?
  • What technologies do we need to leverage digital opportunities?

For professional services and field services management companies eager to consider new paths, an important first step is to bring together disparate systems and technologies within the organization. Cloud ERP modules enable companies to integrate multiple functions (sales, marketing, customer service, finances, human resources) and data. An ERP solution like Acumatica allows companies to gain deeper insights and enables better collaboration internally, with clients, and with partners.

Customer resource management (CRM) tools like Microsoft Dynamics help manage relationships with clients at a holistic level. Finance departments, senior partners, and customer service teams can share information and provide a seamless, integrated approach to managing clients. Finally, business intelligence suites help capture insights about customers, industries, and competitors that can be used to make better decisions.

As a leading Acumatica partner, NexTec Group helps service-focused companies gain a competitive advantage by advising on the tools necessary to use digital innovation. Our consultants have deep insights into the vendors, products, features, and the work of our clients, helping to recommend and select technical solutions that drive growth.

See how NexTec Group can help drive disruptive innovation in your organization. Discover streamlined business management with Acumatica.

The Acumatica Difference

The Acumatica difference: 5 reasons growing companies choose the fastest-growing ERP solution

By | Acumatica Cloud ERP, ERP | No Comments
The Acumatica Difference

From its true-cloud design, resource-based pricing models, or commitment to innovation, businesses who make the move to Acumatica are reaping the rewards.

Growing companies have a choice of what cloud-based software they want to implement. What draws Acumatica customers to its cloud ERP solution? From its true-cloud design (with flexible deployment if you see fit), resource-based pricing models, and commitment to innovation, Acumatica delivers big rewards to businesses that make the move to its ERP system.

Acumatica is an enterprise resource management solution that streamlines processes and facilitates inventory management, purchase order management, project accounting, supply chain management, and much more.

There are abundant reasons to choose Acumatica, but here are just five key benefits to consider:

1. Truly Cloud-Native App

While some cloud ERP systems are simply cloud versions of legacy, on-premises ERPs, Acumatica is truly cloud-native. That means that you never have to worry about outdated practices such as being charged exorbitant maintenance fees and being forced to purchase unrelated products to expand your business.

Instead, Acumatica takes a fresh approach. From its inception, Acumatica has lived in the cloud, providing flexibility and choices that make a real difference for your enterprise. Since markets and products change rapidly, your business needs an agile ERP that evolves and confers a competitive edge. Acumatica does just that.

2. Flexible Deployment Options

Are you looking for a management solution you can host on your own hardware with updates installed on-site? Would you rather fully outsource the administration of your ERP with automatic software updates? No matter what approach you choose, Acumatica can handle your deployment.

Unlike many ERP suppliers, Acumatica does not take the “one-size-fits-all” approach. Acumatica offers customers the opportunity to determine what’s best for their business. You can get started with Acumatica in whatever way works for your current IT environment. Acumatica is built for flexibility, so you can be as flexible as you need to be as well.

3. Different Licensing Choices

With Acumatica, pricing is determined based on your individual needs. Choose either an annual subscription or purchase a perpetual license – it’s up to you!

Unlike other software providers, Acumatica offers unparalleled flexibility. What applications do you want to start using now? Are you looking for a SaaS subscription, private cloud subscription, or a private license that fits your needs over time? Weighing both the volume of your business transactions and data storage, what are your needs?

Your cost is based on the features and resources you choose to utilize: opt into a plan to add casual users, suppliers, and customers without paying for additional licenses.

A growing company needs a management solution that is flexible enough to grow with it. With Acumatica, pay for only the resources you use.

Learn how the cloud has changed the game in ERP pricing and how the Acumatica ERP system has changed the cloud pricing game.

4. Mobility

Mobile devices are widely used in the boardroom to the living room and everywhere in between. Whether you’re using smartphones, tablets, or laptops, access to resources is vital to stay ahead of the curve.

Organizations armed with a cloud-based ERP will have a mobile advantage over companies tied to on-premises solutions. Overlooking this cutting-edge technology impedes growth and profitability because it makes companies unable to flex and adapt.

Acumatica’s cloud-based ERP provides customers with the tools to succeed. Make monumental changes that enable your workforce rather than straining resources. Let go of legacy systems and applications to avoid bigger problems in the future.

The current generation of workers will see great advances in mobile business over the next decade. They need anywhere, any time access to functionality such as inventory management, purchase orders, project accounting, and supply chain management. Give them want they want and need to do their jobs effectively with Acumatica, and watch your business thrive in a rapidly evolving technological landscape.

5. Platform Approach with Vertical Options

The Acumatica cloud-based ERP takes a collaborative approach that accelerates innovation. Its open platform offers you the opportunity to plan a product roadmap. Align with partners to fill gaps and provide functionality that meets specific needs.

Acumatica uses fluid features and functions through vertical “editions.” Take a step forward and align your company with an industry-specific platform that’s designed to grow with you.

Fit and functionality are vital components of your unique product delivery. Learn more about the different editions of Acumatica and what they provide for your business. Check out the solution for your industry from the list below:

Your Next Steps: Contact NexTec

There are many reasons that companies like yours choose to work in the cloud, but there is only one way to work with Acumatica—an Acumatica Partner. Without internal sales or implementation staff, Acumatica relies on experts like those at NexTec Group to implement, customize, integrate, and deliver the software for you.

If you are looking to understand your path to effective and innovative Cloud ERP, we invite you to download a free guide from Acumatica: Navigating ERP Selection and Implementation: A 5-Step Process. This guide will show you the process from realizing your needs to choosing your solution and ultimately implementing your final choice.

NexTec Group is a gold-certified Acumatica partner. We would be happy to tell you more about Acumatica, learn about your needs, and discuss your options. Drop us a line to learn more.