Project Accounting

By | Acumatica Cloud ERP, ERP | No Comments

Technology to power your project-based business

Acumatica Project Accounting gives project-based businesses control and visibility

Take control of people, projects, processes, and more

Today’s project-based businesses face an increasingly competitive landscape driven by new entrants and increasing customer expectations. To succeed in this, your business needs a flexible, robust, and integrated solution to manage finances, projects, costs, and customer interactions all in one place. NexTec and Acumatica Project Accounting have the answer.

Benefits for project-based businesses

NexTec price icon

Take control of project costs

  • Integrate your project accounting solution with financial management, accounts payable, accounts receivable, time management and more
  • Get a complete view of project-related costs for materials, labor, services, and inventory items
  • Allocate shared costs and overhead quickly and easily.
NexTec ERP icon

Run your project-based business on your terms

  • Keep your customers and team members happy, your billable hours high, and your decisions well-informed by integrating your project accounting solution with business intelligence and more.
Invoice icon

Leverage flexible billing for increased profits and satisfaction

  • Manage all billing scenarios: cost plus, fixed price, time and materials, milestone billing, and contract-specific pricing with a flexible and accurate billing solution built into your ERP
  • Vary billing rates by employee / customer, type of work, or specific project.
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Handle changes without hassles

  • Project scope can change quickly, and whether requests are made by the client or internally, your solution should be flexible enough to adapt
  • Create change orders with documentation, including costs, revenue and more with a full audit trail
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Deliver accurate quotes with ease

  • Simplify project sales and pricing by supporting complex quote processes, improving project control and management
  • Create quotes, update them, link them to CRM and track versions
  • Create approved projects and provide billing details.
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Manage your projects in multiple currencies

  • Enter project transactions in different currencies and maintain projects in both the base currency and the project currency
  • Leverage multi-currency project accounting to give your entire team more visibility into costs, revenues, and profits—no matter which currencies your suppliers, locations, or customers operate in.

Ready to learn more? Request a demo today.

NexTec Group is an award-winning business software consulting firm with over 24 years in the industry. As a firm founded by consultants, we know the challenges that project-based businesses like yours face in organizing projects and managing resources. Respond to today’s opportunities, improve customer relationships, and grow your business with the power of ERP, CRM, and BI customized and delivered for the professional services industry.

Contact us for a free demo.

Acumatica Cloud ERP
Warehouse worker walking down an aisle.

How Acumatica data-driven insights help distribution businesses

By | Acumatica Cloud ERP, Distribution / Supply Chain, ERP | No Comments
Warehouse with worker walking down hallway.

Gain real-time insights into your warehouse, sales and inventory with Acumatica’s distribution ERP.

Your distribution company needs an enterprise resource planning (ERP) product that reduces risk and provides the right information when it’s needed most.

The dynamic reality of the distribution business means that leaders need an ERP solution that provides real-time intelligence on key performance indicators. That means better decisions on distribution management, inventory control, order management and stock forecasting.

See below how Acumatica data-driven insights help distribution businesses.

Common challenges in distribution

The distribution industry relies on its customers needing a steady flow of products. Yet the often-unpredictable changes in B2C or B2B demand can leave distributors with excess or insufficient inventory.

Supply chain management is another challenge for many in the distribution business. Automation is critical for the modern supply chain, using real-time alerts for better ordering and warehouse management.

Distribution relies on speed, so optimizing picking, labeling, compliance and shipping are important areas where better efficiency means improved profit margins.

These challenges are why distributors need ERP solutions that include functionality unique to the vertical. Ideally, your ERP should include business intelligence and CRM integrations, order management functions, fleet management, inventory management and shipping. Distributors offer end-to-end services, meaning they need more than the typical ERP provides.

Man in a business suit in a warehouse using his tablet.

Learn what’s in your warehouses at any time with warehouse and inventory management tools from Acumatica.

The Acumatica distribution ERP advantages

Acumatica understands the unique needs of distributors. The Acumatica Distribution Edition is designed to help companies with logistics and supply chain management. The Distribution Edition includes tools for:

  • Warehouse management
  • Inventory management
  • Requisition management
  • Sales order management
  • Purchase order management
  • Advanced financials

The ERP is fully integrated with Acumatica CRM, manufacturing, field service and project accounting solutions.

Here’s how Acumatica Distribution Edition can help your business.

  • Key Performance Indicators. Most businesses use common KPIs such as cash flow, sales and margins to measure performance at a point in time. Acumatica Distribution Edition includes dashboards and reports to highlight the KPIs that matter to distributors, including inventory turnover ratio for high- and low-turnover items, on-time shipping ratio and profitability by item.
  • Warehouse Management. Use barcode scanners and customized workflows to automate core warehouse functions, including picking, packaging, purchase order receiving, reshelving, transferring and counting. Workers can use preprinted smart scan sheets for hands-free operations while lot and serial number tracking reduces mistakes.
  • Inventory Management. Acumatica helps you know what’s in your warehouse at any moment. Tools allow you to segment inventory by class, know product availability across multiple warehouses, highlight out-of-date inventory and set reorder points. Use multiple valuation methods to manage costs accurately across multiple locations.
  • Sales Order Management. Integrate your sales workflows with automation tools that save time and improve customer experiences. Sales order management lets you configure alerts for status changes and predefine order types with inventory allocation rules for better workflows and document management. Not all vendors and customers are the same; the sales order management tools let you set up volume or quantity discount rules and preferred pricing.
  • Requisition Management. Eliminate paperwork with automation software that streamlines complex purchasing processes, including sales quotes, approvals, vendor bidding.

Acumatica’s distribution ERP is designed to solve your greatest business challenges. To get the most out of your ERP, choose the right Acumatica partner to guide the installation and use of your solution. NexTec helps distribution and manufacturing companies find and implement the right software to improve business processes. Give Acumatica a try to see how it can transform your distribution business.

Acumatica 2019 R1

New features to look for in Acumatica 2019 R1

By | Acumatica Cloud ERP, ERP | No Comments
Acumatica 2019 R1

No matter your business focus, Acumatica 2019 R1 has a wide range of new features designed to make your job easier, your visibility better, and your decisions smarter.

If you need business management software or ERP (Enterprise Resource Planning) that fits your industry, is flexible, customizable, and easy to update because it’s in the Cloud, look no further than Acumatica. It won an Editors’ Choice Award from in both 2018 and 2019 which noted its ease-of-use, customization capabilities, mobility features and pricing model among reasons to consider it for your company.

In the newly released, Acumatica 2019 R1, every application module across the board has been enhanced in some way.

New functionality added to Acumatica Cloud ERP

No matter your business focus, Acumatica 2019 R1 has a wide range of new features designed to make your job easier, your visibility better, and your decisions smarter. From financial management to construction, the update delivers both usability improvements and added functionality to make the product even more viable for the needs of the growing business.

Financial management: more financial calendars, tax improvements and more

No matter what you do, you can’t survive without a strong core financial management module. As always, Acumatica has worked hard to deliver improvements to the core product:

  • Predefined list of currencies: An important user-focused addition to currency management, this reduces the effort in maintaining exchange rates and managing transactions in multiple currencies. Now there is no longer a need to manually enter the world currencies and their basic settings.
  • Support for different financial calendars: Designed for the multi-entity business, this allows companies with multiple legal entities within the same tenant to have different fiscal year-end dates.
  • Important ASC 606/IFRS 15 updates: Recognition of Revenue from Customer Contracts provides additional support for contracts with multiple performance obligations, including fair market value, re-allocation pool, term start/end dates, and pro-rated fair market value in compliance with ASC 606 and IFRS 15.
  • Tax management enhancements: Tax Improvements enhances the integration with tax engines, including overrides for shipping address on AR and SO invoices and pro forma invoice screens to third-party tax providers, such as Avalara.
  • Smarter credit card processing integrations: Credit Card Processing Improvements leverages the updated Authorize.Net plug-in for greater PCI compliance; tokenizing credit cards allows greater security for credit card payments.
  • Financial usability improvements: Additional improvements to the UI make the program easier to use. Among some of the improvements: Restrict searchable fields on entry point lists for faster results; activate/deactivate attributes for deferral codes; and select from a predefined list of currencies to support external interfaces.

Project management updates

For those at project-based businesses, accurate time and expense, project management, and budgeting and forecasting are necessary to delivering a profitable project—and Acumatica delivers:

  • More control over multi-currency project accounting: With multi-currency project accounting, users can enter project transactions in different currencies and maintain projects in both the base currency and the project currency.
  • Budgeting and forecasting flexibility: Project budget forecasts by period allow comparisons of actual project costs and incomes with the forecasted, original, and revised budget amounts for each financial period.
  • Company-specific financial periods: enables companies in the same tenant to have different fiscal year-end dates which is particularly valuable for businesses that share vendors, stock items, and employees.
  • ASC 606/IFRS 15 for project-based companies: Revenue Recognition for projects recognizes the revenue when the performance obligations are satisfied, including those made over multiple periods of time.

Product-focused businesses

Whether you manufacture, distribute, or sell, having inventory visibility is a necessity, and Acumatica has worked to improve everything from warehouse management to advanced planning and scheduling to distribution:

  • Warehouse management: Designed for the needs of distributors, manufacturers, retailers and eCommerce firms, Acumatica now offers support for medium and large warehouses with operations such as picking, packaging, PO receiving, putting away, transferring, and physical counting by using barcode scanners (or mobile devices with a scanning option).
  • Flexible shipping: Acumatica now allows you to combine multiple ship-to addresses on a single invoice so that you can give your customers more flexibility while saving your business time and paperwork.
  • Increased order flexibility in Commerce Edition: Commerce Edition has been improved for commerce order processing to adjust the transactions based on small differences in the way that charges take place, such as changing a shipping method or making changes in tax calculations after the order was taken online.
  • Improved commerce integration: Acumatica integrates with a wide range of products, and new connectors make it easier than ever to provide integrations to eCommerce front-ends for true omni-channel sales and fulfillment.
  • Manufacturing enhancements: Among the biggest improvements to the R1 2019 update, engineering change and finite capacity make planning and scheduling easier than ever. Engineering change handles the workflow and approvals from the request through creation of the change order and the update of the bill of material (BOM), while finite capacity offers smarter scheduling and improved accuracy pertaining to capable-to-promise and ship dates.

Enough gushing about Acumatica 2019 R1, let’s gush about the company

While there are many benefits to working with Acumatica, one of the biggest is their ability to innovate. Thanks to their 100% partner model, the company can focus a high percentage of their staff on research and development while allowing a selective and well-trained group of partners, like NexTec Group, the freedom to customize a solution for customers like you.

Knowing this, the company’s innovation is put on display is during its semiannual updates—times where Acumatica can show off the new features and functionality added to the platform, such as the addition of an Alexa for Business skill that we discussed in a previous blog.

Learn more: Acumatica 2019 R1

NexTec Group is proud to work with Acumatica to deliver this powerful solution for our customers. As one of the leading partners, we have the skills to customize and deliver Acumatica, no matter your size, focus, or complexity. Get to know more about the update, the product, and our work with Acumatica, and when you’re ready to learn more, contact us for a free consultation.

Tech investments for small business field services

Here’s how Acumatica can save your field service business

By | Acumatica Cloud ERP, ERP, Field Services | No Comments

If your business does installations, repairs or services at customer locations or equipment sites, then you have a field service business.

Field service businesses have unique challenges. Managing scheduling and dispatch, visibility of workforce in the field, collecting accurate information back from jobs in a timely manner and communication breakdowns are just a few.

It can be difficult to keep track of logistics for your field services business. Acumatica is here to help.

Let’s take a look at one company’s challenges:

Bob has a Field Service business. He’s been successful at growing his business and he has several technicians performing field work.

Dennis receives a call from a customer requesting an air conditioner repair  He checks invoice history and a spreadsheet to see what equipment and warranties they have. To save time, he takes notes on a piece of paper. Unfortunately, the phone immediately rings again, and the repair order never makes it to dispatch.

Amber, the dispatcher, is busy managing technician schedules. She uses several spreadsheets to make sure everyone is fully utilized, the right people attend jobs that need a license, and the trips are planned as efficiently as possible. It’s difficult for her to take urgent requests because she is lacking visibility of her technicians out in the field.

As the Controller, John is in charge of cashflow and is experiencing delays in the invoicing process. Many of the employees submit job sheets by hand, leading to keying errors. These delays cause invoicing mistakes, and numerous credit memos being issued, impacting cashflow.

All of these issues can be tackled with a field service software, like Acumatica.  Let’s look at this again… this time using Acumatica.

With Acumatica, it is easy to access calendars for your team members to see who is available at any given time.

A customer calls for a repair. Dennis looks up the customer and creates a new Service Order in Acumatica. He asks which equipment needs work and selects it for the order. He can see the Equipment warranty information and informs the customer that the unit is out of warranty, except the compressor. No slips of paper to get lost and the customer is impressed that Dennis has all the information needed and created the service request so quickly.

Amber sees the new job on her Calendar Board. She can view existing appointments for each technician and create the new appointment with a drag and drop. If licenses or skills are required, she can use the staff filter to find technicians that fit the requirements of the job.

With the Staff Appointments on Map, she can see and manage where technicians will be during the day so when urgent jobs come in, she can easily see who will be nearby.

Technicians in the field are using the Acumatica app on their Android and iOS devices. They have all the information needed and can use the app for various tasks like using the map to find directions to the next job.

The technicians are now entering information directly into the app and it’s immediately available back at the office. They can start the job, track their time, add parts, update equipment info, take before and after photos, complete the job, capture a customer signature and even invoice and collect payment out in the field.   Bob’s customers prefer one invoice for all the work done in a month, so invoicing is done in the office. Invoicing can be automated or users can control the process.

The streamlined invoicing eliminated invoicing delays and invoicing errors are drastically reduced, so customers are paying promptly and cashflow is improved.

Bob was able to form stronger customer relationships, more productive employees, and had better management of resources – all translating into more profitability!

Get in touch today to learn more about what Acumatica Field Service can do for your business.

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5 FAQs on enterprise resource planning software

By | Acumatica Cloud ERP, ERP, Sage X3 | No Comments
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If you have questions about enterprise resource planning software, we have answers.

Are you considering investing in an enterprise resource planning software solution? The rapidly evolving ERP market can create some confusion for those intrigued at the capabilities and potential that an ERP solution brings to an organization.

Need some answers? Here are 5 FAQs on enterprise resource planning software.

1. What’s the difference between ERP and CRM software?

ERP software like Acumatica Cloud ERP is designed to integrate data and foster transparency among core functional areas. ERPs provide a single source of truth for finance, warehouse, production, operations, HR, customer service and other areas of a business. A CRM is used to automate and integrate sales and marketing functions, collecting contact information, outreach and responses by customers and prospects.

Increasingly, ERP manufacturers are integrating (either directly or via an API) with CRM products, giving users a 360-degree perspective on customers, more data sharing and improved collaboration. Integrated solutions mean less manual data entry, fewer errors, a single source of data, and more efficient reporting and decision-making.

2. How much does it cost to invest in ERP?

The cost of an ERP depends greatly on the customer’s size, needs and preferences. In many cases, customers can choose to have either an on-premises or cloud-based ERP. Cloud-based options usually are delivered via a subscription model where customers pay per user or module. There are usually other costs for licensing, maintenance (for on-premises or hybrid options), customization and training to factor into the total cost of ownership.

Many companies find it makes sense to use an ERP selection consultant like NexTec Group, which can provide impartial comparisons and insights on multiple ERP vendors. ERP selection consultants can often leverage vendor relationships to save customers significantly.

Man pointing to the letters ERP.

ERPs offer a single source of truth when it comes to data.

3. Who uses ERP software?

While its name implies that ERP is used only by enterprise organizations, many small and midsized businesses are realizing significant gains by using ERPs. Niche ERPs, especially those created for particular industries or sectors, have become more prevalent in recent years, allowing more companies to take advantage of all the benefits that ERPs offer.

Companies that are seeking digital transformation of their business models, business processes or work functions often turn to an ERP. By providing a unified, integrated and transparent pool of data, reports and analytics, ERPs can be leveraged to take advantage of new technologies. ERPs are increasingly using and supporting solutions rooted in automation, machine learning, cloud technology, the Internet of Things, business intelligence and analytics.

4. What are the major benefits of using an ERP?

There are countless advantages to using an ERP like SageX3. In addition to the data collection and storage, collaboration and innovation capabilities mentioned above, here are other ERP benefits:

  • Scalability. As your business needs evolve and more customers and data points need to be tracked, your ERP can grow with you.
  • Self-Service. There’s no software to update, maintain and secure at your company. Cloud ERP solutions are updated automatically and monitored by sophisticated digital and physical protections.
  • Data Backup. Automate data backups with an ERP, which means rapid recovery and operational normalcy in the event of an incident such as a natural disaster, power loss or cyberattack.

5. Who provides ERP selection advisory services?

At NexTec, we deliver experience and expertise for core business software selection, implementation and optimization. Our consultations are ready to guide you through the ERP deployment process, from understanding your unique business needs to helping your users get the most out of your investment.

Learn more about ERP.

Workers in a factory smiling.

9 Ways ERP and CRM integration will benefit manufacturing

By | Acumatica Cloud ERP, CRM, ERP, Manufacturing | No Comments
Workers in a factory smiling.

Integrating ERP and CRM technologies gives you considerable competitive advantages with deeper customer insights.

Integrating your customer relationship management (CRM) and enterprise resource planning (ERP) platforms gives your manufacturing business considerable advantages over the competition.

With data from both platforms, your company can realize better sales processes and new ideas for products. Here is an overview of  how ERP can integrate multiple processes and benefit manufacturing.

1. Real-time insights

Use production, product and inventory data to provide customers with real-time information on orders, opening the door for upselling and cross-selling. The real-time insights also help planners enhance business development, optimize financial tracking, and improve communication.

2. More prospect information

Use combined information to build a clearer picture of your sales prospects, including connections to suppliers, order histories from similar customers and personalized insights.

3. Data-driven decisions and outcomes

With more information available, manufacturers can look at operational metrics from a customer’s perspective, resulting in better products, processes and procedures. Build customer-driven analytics around order fulfillment, delivery timing, quality management, pricing and payments, all designed to better serve customers.

4. Newer, better products

Speed and time-to-market are key drivers for success for B2B and B2C companies. Use integrated customer interaction, pricing, catalog, service and production information to create new products and business models. With rapidly changing customer expectations, manufacturers can bring together product lifecycle management systems, customer feedback and financial data to innovate faster than the competition.

Factory worker operating a machine.

Drawing on data from ERP and CRM systems gives your manufacturing company better insights for production planning, pricing and customer service.

5. Maximized CPQ

For complex manufacturers, the configure-price-quote model lets you deliver customized products that attract and retain customers. Use CRM and ERP data to deliver more accurate and timely quotes than your competition. Eliminate the need for manual quoting and take days and weeks off the quoting process to close more orders faster.

6. Optimized pricing

Manufacturers can fine-tune pricing models by using information from accounting, finance, and customer relationship systems to create more accurate customer personas. Pricing precision at the segment and persona level makes it possible to accelerate sales rates.

7. Accurate lifetime customer value calculations

Calculate real-time profitability analyses by consolidating visualizations of cost reporting, estimated versus actual budgets and other key metrics. Use these calculations to create a lifetime customer value for each customer, identify your most valuable customers and look for other customers that have a similar profile.

8. Automate processes

ERP and CRM tools have touted the value of automation separately. Automating tasks and information from both systems together provides more accuracy and responsiveness in customer integrations.

9. Improved supply chain management

Manufacturers can automate quotes, conversion to bills of materials, scheduling and ordering by using information from ERP and CRM systems. Show your customers the efficiency and integration that allows for better and faster responses.

Choosing the right partner

NexTec is the leading company for manufacturing companies looking to integrate ERP and CRM with Acumatica.

Acumatica delivers the right solutions that manufacturers need for integrated business practices. The Acumatica Manufacturing Edition is a features-rich, cloud-based solution that helps companies:

  • Eliminate outdated and inaccurate business information
  • Respond to customer demand for product variety
  • Balance supply and demand to reduce costs and inventory
  • Optimize production planning, sales forecasts and capacity requirements

Take the Acumatica Product Tour to learn more about how NexTec can help your manufacturing company leverage your ERP and CRM data.


ERP and Business Intelligence in the Distribution Industry

ERP and Business Intelligence in the distribution industry

By | Acumatica Cloud ERP, Dashboards and KPIs, Distribution / Supply Chain, ERP, Warehouse management | No Comments
ERP and Business Intelligence in the distribution industry

The right ERP solution for distribution is essential. Pair it with a BI solution and you can get that bird’s eye view you need to make your business really shine.

Your warehouses, inventory, and business generate a lot of data. When all this data enters your supply chain, it can quickly overwhelm both you and your vendors. Unfortunately, for distribution businesses whose success relies on their ability to deliver products to customers in a timely manner, a mountain of data can harm visibility, reduce timeliness, and ultimately slow the business to a halt.

To solve the problem, you need to have the right tools and skilled data analysts to guide your data through the system in a way that makes decision making easier and decisions smarter. Distributors that turn to dashboards, analytics, and business intelligence (BI) software integrated with ERP and other key internal systems are able to unlock the secret value hidden in their data and make wise choices based on what they learn.

The many benefits of BI for the distribution industry

Business intelligence brings together a wide range of data from a wider variety of sources. Those in distribution know first-hand how difficult it can be to combine sales, finance and invoicing data from multiple warehouses, vendors and partners. BI software can help solve the problem by pulling the data together so that it is easily accessible and makes sense.

Link your BI software with your ERP software and you have a tool that can help you make instant and powerful changes that will put your business on the path to greater success.

Here are 3 key benefits to combining BI with ERP software.

1. Better planning and inventory management

A powerful inventory management solution is key to maintaining stock, planning for variability, and minimizing inventory costs. But if the people running your warehouse aren’t “data” people, you may never know how well your inventory is being managed.

Enter business intelligence. Rather than forcing these non-financial people to adapt and adjust to the complexities of an ERP solution, you can provide information at their fingertips with customized dashboards and readily available insights. Dashboards can be customized by role, by user, or by position and keep the people on the front lines informed in real time.

By making data more accessible, accurate, and understandable, you can improve planning, ordering, and much more. Get to know more about the benefits of integration and its role in managing complexity by reading our blog, “The Need to Know is Always Now in Warehousing and Distribution.”

2. Increased profit margins

Distribution operates as a low-margin, high-volume business. Any ding or dent in your profits will impact the bottom line much more quickly than another business. And there are so many ways those dings can happen – inventory storage costs, customer preference changes, reputation hits from lack of inventory. You need a clear picture not only of your inventory situation, but how inventory decisions will impact finances.

BI software can take a wide range of data out of your other systems such as Customer Relationship Management (CRM), Inventory Management, ERP, and more, and give you intuitive drill-down functionality that you can access from anywhere at any time. Want to know what your most profitable product is this month? Want to understand how each warehouse is performing? Want to know which warehouse is the best location for a specific product? Learn all this and more from your BI solution while at your desk, at a café with your laptop, or on your way to work with your mobile device.

Learn more about how ERP empowers you to keep up with changes in the supply chain here.

3. Reduced delivery time, fewer issues, happier customers

A distributors’ profits connect directly to well controlled inventory and warehouses. One of the most common places that profits can take a hit is through lost sales and returns. Customers are less tolerant of mistakes than ever before. So, when the wrong item is shipped, or the item is defective, the customer does not care if it was your shipping firm or 3PL that dropped the ball, they will blame you. Get it right always and your customers will love you for it.

By integrating your processes and systems with BI software, you can gain a clearer understanding of what went wrong, where it went wrong, how to rectify it and keep it that way —before your reputation takes a hit.

Pair your ERP with BI to make your distribution business a success

The right ERP solution for distribution is essential. Pair it with a BI solution and you can get that bird’s eye view you need to make your business really shine. NexTec Group consultants have been helping distribution companies select and implement ERP, BI and CRM for a quarter century. If you believe 2019 is the year that you truly take control of your supply chain, let’s talk. We’re here to help.

Benefits of a Mobile ERP Solution

The benefits of a mobile ERP solution

By | Acumatica Cloud ERP, ERP | No Comments
Mobile ERP Benefits

Having accessibility to real-time information helps workers in the field make better decisions in a shorter amount of time, while keeping those at headquarters better connected to staff working outside the tradition office environment.

The way people do business is changing. No longer are workers logging hours on a fixed schedule in a designated office space-they’re on the go and taking work with them. Companies need a way to empower workforces with the necessary tools and information to get the job done, whether in a boardroom or at a remote location.

The solution businesses are turning to is mobile ERP. Being able to access and operate with company data whenever and wherever via smartphone, tablet, or a laptop also increases productivity. Having accessibility to real-time information helps workers in the field make better decisions in a shorter amount of time, while keeping those at headquarters better connected to staff working outside the tradition office environment.

Let’s look at what a mobile ERP can do for companies that are ready and willing to innovate.

Empowering the workforce

It’s clear that mobile access to company resources and information benefits employees. They’re able to log in in real-time while on the road for business travel or from their home offices. Now, employees are able to refine work outside of traditional business hours.

Aside from increasing employee efficiency, mobile ERP applications also have the ability to improve business processes. Mobile ERP reduces risk by connecting workers and providing employers with ways to communicate out into the field in real-time. The possibilities for utilizing this handy feature are endless, but could, for example, include notifications about delivery troubles or environmental hazards. Having a solution that can be accessed from any device quickly and easily can dramatically circumvent such risks.

Providing this type of flexibility benefits not only individual staff, but also the company as a whole. Employees will be better informed to make critical decisions–often with access to predictive analytics–which can save organizations both time and money.

Innovation brings growth

Having access to company information and data helps employees to better communicate with customers at any time and place, mitigating issues before damage occurs. Keeping customers in the loop as issues arise improves trust and satisfaction–both of which can improve the company’s overall customer satisfaction, and ultimately, brand loyalty.

With communication and real-time updates, all departments and funnels will be in the know, relating consistent messaging to clients. Happy customers typically mean happier workers, as well. When the workforce isn’t running around needlessly attempting to put out fires, they can better achieve their goals with greater efficiency.

Project management becomes easier thanks to mobile ERP apps that encourage positive workflow, notifying teams when tasks are moving through the pipeline. Employees can be alerted when an item is awaiting their approval or attention. This cuts down on traditional processes that can waste a lot of time. Emails are reduced and staff are able to avoid scheduling timely meetings to stay informed. The software simply sends an alert to a worker’s smartphone, improving the worker’s and company’s competitive advantage.

Acumatica Cloud ERP mobile app

A mobile ERP is a business strategy that fosters growth, profitability, and employee satisfaction. It’s important that a company finds a system that works for them. Acumatica gives businesses flexibility and accessibility with its award-winning cloud ERP mobile app.

Named to PCMag Best Business Mobile Apps, this solution offers abundant benefits, including a unique pricing model, and fully integrated and secure applications. Access all the benefits of Acumatica’s cloud ERP through this streamlined solution regardless of location or device.

Businesses are transforming into mobile workplaces by leveraging the power of the internet–don’t get left behind. Selecting the perfect mobile ERP platform for your organization is vital for growth and remaining competitive in every industry.

NexTec is a leading Acumatica implementation partner. We can demonstrate how Mobile ERP can help your business. To request a demo, or a complimentary assessment, contact us.

Female construction worker with orange hard hat and vest.

Acumatica: Ideal for Field, Professional and Oilfield Services

By | Acumatica Cloud ERP, ERP, Field Services, Oilfield Services, Professional Services | No Comments
Female construction worker with orange hard hat and vest.

Oilfield services companies need solutions that allow for precise project accounting, data collection and analytics.

If your business offers services – as a professional firm or a resources exploration company – you need software solutions that keep everyone connected.

With the right enterprise resource planning software solution, you’ll have the proper tools that connect core components of your business, helping your teams be more productive and coordinated. You’ll have better outcomes for your business and your customers.

Your ERP solution helps your business, whether field services, professional services like law and accounting firms, and oilfield services, with the unique, industry-specific functionality that is necessary for success.

An ERP solution also solves common challenges among services companies, including:

  • Meeting customer expectations for reliability and on-time delivery
  • Regulatory compliance with local, state, federal, international and industry mandates
  • Loss of institutional and client knowledge due to employee turnover
  • Complex taxation requirements

Below is a closer look at the core benefits of ERP software and why Acumatica is ideal for field, professional and oilfield services.

Unique challenges for industry

Your company’s business requires specialized solutions that address core challenges that are often difficult to resolve. That’s where Acumatica comes in. Acumatica’s ERP solution has been designed to deliver on the greatest needs for field services, professional services and oilfield services businesses.

Here is a closer look at some of the challenges each of those industries regularly faces:

Field Services

Field service companies have to address a wide range of customer demands and complexities in scheduling, operational efficiency and logistics. Among the common challenges are:

  • More product complexity as the variety of and technology used in products grow. Items such as refrigerators, washing machines and HVAC systems are increasingly “smart.” These connected devices require technicians that can address mechanical and digital issues.
  • Increased competition in both product sales and service providers
  • Ever-increasing customer demands and expectations
  • Staff turnover due to retention challenges and an aging workforce

Professional Services

Professional services firms are selling an intangible product – time and knowledge. This creates challenges related to workload management and balancing client services with sales and marketing. Law, accounting and other professional services businesses are looking for:

  • Commercialization of data and insights delivered via automation solutions
  • Technology that can automate complex processes by breaking them into simple components such as research, data analytics, document assembly, contract management and project management
  • Data agility that allows for better collection, storage, reporting and usage of large amounts of information that provides for faster, accurate insights and solutions for clients
  • Staff efficiency driven by technology that allows for employees to focus on more critical, strategic tasks instead of clerical and administrative responsibilities

Oilfield Services

Complex projects occurring in multiple geographies requires tools to collect and transmit large data sets in real time that can inform key decisions. Oilfield services companies often grapple with:

  • Managing potential risks
  • Maintaining financial control across projects in different areas and under different legal structures
  • Supporting upstream players via repair and maintenance of wells and drilling equipment, drilling rig leasing and seismic data processing
  • Real-time visibility into production costs, yields and outcomes
  • Data sharing across multiple systems
  • Compliance with multiple regulatory mandates
  • Optimizing field logistics and the supply chain
  • Tracking equipment and other assets

These challenges are among the core reasons to use an Acumatica ERP solution.

Work on site.

Field services companies are facing increasingly complex products and more demanding customers.

Advantages to ERP solutions for services companies

Why are more services businesses turning to enterprise resource planning solutions? Because these products address core needs and deliver operational excellence, allowing principals to focus on key business needs.

Here are some of the advantages of choosing a cloud-based Acumatica ERP:

  • Single source. Eliminate the need for costly third-party integration services, expensive add-ons and inefficiency with a completely integrated system that provides a single source of data that can be used across the company.
  • Accurate, efficient data. With one data source, there’s no need to re-enter information in different systems, resulting in fewer errors and information that is more precise.
  • Streamlined operations. Improve efficiency with integrated applications for financials, customer relations, distribution, project management, project accounting and service management.
  • Anywhere access. With cloud-based access and mobile applications, users can access information, files and reports from any internet-connected device at any time and from any location.
  • Security. Service companies have legal and regulatory mandates about how data, especially client data, is collected, stored and used. Other requirements specify security precautions that need to be in place. Acumatica data is secured with the most rigorous physical and software protection.
  • Cost predictability. One license allows you to extend access to new employees or other users without incurring incremental costs and additional licensing fees. Extend access to customers to review accounts and check on status.
  • Operational ease. The cloud-based solution means there is no on-premises equipment to install, configure, maintain and upgrade.
  • Scalability. As your business grows, your Acumatica ERP scales accordingly, allowing more data to be stored and accessed easily.
  • Relationship management. Improve your company’s relationships with partners, suppliers and customers. Gain a 360-degree view of your customers’ interactions with sales, marketing, finance, fulfillment and customer service.
  • Customer management. Manage leads, contacts, accounts and cases with a consolidated view of all prospects and customers.
  • Automated sales and marketing. Integrate your sales and marketing operations with automation tools that track, manage and assign leads to sales teams, resulting in shorter sales cycles and increased closed-business rates.
  • Contract and order management. Use company-defined sales workflows to expedite orders and contract creation and execution with tools to handle discounting, flexible pricing, variable service rates and long-term or warranty-specific support cycles.
  • Adaptability. Acumatica ERP is designed to respond to ever-evolving and changing customer demands for better service, incorporating cloud computing, business intelligence, analytics, automation, e-commerce and mobile technologies.
  • Better insights and productivity. Business intelligence tools and dashboards deliver insights into client trends and purchasing patterns that increase billable hours and staff productivity.
  • Integrated document management. Share invoices, customer interactions, inquiries and contracts across disciplines to provide consistent and coordinated service. Automated and rules-based workflows route documents, track activity, avoid delays and signal when a step in the process is behind schedule.
  • Logistical control. Dispatch calendar boards optimize travel routes, rearrange appointment orders, schedule and dispatch employees to the right job at the right time.
  • Time and expense management. Make timesheet and expense report entry easy for your employees, subcontractors and partners with capabilities on mobile devices. Accelerate the collection and reporting of project costs with tools that consolidate expenses and allocate shared expenses.
  • Project accounting. Manage project budgeting, billing and profitability across projects, employees, materials, resources and tasks. Project accounting integrates with general ledger, accounts payable, accounts receivable and inventory management.
  • Improved cash flow. Fulfill orders and requests faster with fewer mistakes, allowing for faster collection and reconciliation processes.
  • Collaboration. Portals allow for internal collaboration and partnership with freelancers, contractors, partners and customers.
  • Employee empowerment. With a single source of data and a complete view of client engagement, employees have a more complete understanding of relationships, can make better decisions, and can deliver better service.
  • Employee engagement. Better scheduling, allocation and assignment tools allow for better employee outcomes, improved engagement and reduced risk of burnout. These benefits lead to more satisfied, productive and effective employee outcomes.
  • User friendliness. Acumatica allows users to customize views, displays, reports and dashboards using fields and data that are most relevant to their work. Browser-based drop-down menus, point-and-click functionality and visualizations make the platform easy to use quickly.
  • Software integration. Acumatica integrates seamlessly with other work productivity applications such as the Microsoft Office suite of programs. It also integrates with credit-card processing, barcode, project management, e-commerce, print, promotion and supply chain solutions.
  • Reliability. Acumatica’s ERP solution is designed to remain operational, a promise made in guaranteed service level agreements.
  • Data recovery. In the case of a natural disaster or a cyberattack, Acumatica data backup and recovery services ensure that there is minimal disruption and fast restoration of your data.

Acumatica offerings

Acumatica’s enterprise resource planning solution is designed with service industries in mind. Its applications meet specific needs for field services, professional services and oilfield services providers, including:

  • Financial Management – General ledger, accounts receivable, accounts payable, cash management, currency management, tax management, deferred revenue accounting, intercompany accounting, recurring revenue management, fixed assets, human resources and payroll
  • Customer Management – Sales automation, integrated marketing, service and support automation, customer self-service
  • Project Accounting – Cost tracking, advanced billing, time and expense management
  • Inventory Management
  • Sales Order Management
  • Purchase Order Management
  • Materials Requirement Planning
  • Requisition Management
  • Time and Expense Management
  • Service and Support Automation

NexTec Group proudly works with services companies and other industries to identify the systems and tools that make a difference and deliver a competitive advantage. Our skilled and experienced consultants have extensive knowledge of the industries, vendors, products and features, helping our customers choose, implement and optimize their technology solutions.

NexTec works closely with Acumatica customers to deploy and configure the ERP solution and integrate legacy systems to create an integrated software product. We also provide training, insights and supports to ensure your business gets the most return from your investment. To learn more about how NexTec and Acumatica deliver exceptional products that solve your services company’s most critical business needs, give Acumatica a try.

Acumatica Alexa Integration

Acumatica announces first-ever business skill for Alexa

By | Acumatica Cloud ERP, ERP | No Comments
Acumatica Alexa Integration

Now, customers can do a variety of things via voice command, including checking inventory, looking up and approving expenses and updating opportunities in customer relationship management tools.

As the world’s fastest growing cloud ERP, Acumatica is committed to continuous refinement and improvement of its offerings. In January at the Acumatica Summit, leadership announced the beta release of its newest product: Acumatica 2019 R1.

What exactly does this mean to Acumatica users? Let’s take a look at what this innovation can do to improve your business experience.

What is Alexa for Business and what does Acumatica have to do with it?

Many of us have heard of Alexa as a home assistant. It’s proved to be an excellent tool on the homefront, letting users know when their laundry is ready, dim lights in a room without even being on premises, among an array of other handy tasks. With Acumatica’s deployment, Alexa has grown up and is ready to shine in the most professional of environments. The goal of Alexa for Business is to enable organizations and employees to get more work done. This intelligent aid helps users to be more productive while in meeting rooms, at their desks, or even at home with the Alexa devices they already have in place.

Now, customers can do a variety of things via voice command, including checking inventory, looking up and approving expenses and updating opportunities in customer relationship management tools. That’s right, all this information is readily available in the cloud ERP–just give Alexa the word. The new Acumatica Alexa skill brings to life what Amazon imagined when it announced Alexa for Business in November 2017. It enables users to bring the digital brain from the factory floor to the boardroom… and just about anywhere in between!

Why this integration matters

Customer and partner feedback are the driving force behind this rollout. Acumatica takes heed of the information and insights it collects, working to improve its product offering through continuous refinement and improvements in the cloud ERP platform. Development for this offering was no small task–in fact, Acumatica has been working with Amazon on this skill for years.

At the Summit, which drew a record number of attendees–more than 1,500 customer, partner, media, and analyst participants–Acumatica demonstrated the new technology through a series of demos, highlighting advances in usability, order management and inventory, financials, project accounting, and CRM. There are also industry-specific features and improvements for Construction Edition, Manufacturing Edition, and Field Service Edition. This software version also brings improvements with natural language search, machine learning, and workflow automation.

Using Amazon Web Services for its public cloud offering, Acumatica offers customers the choice of running its software on-site are through their own data centers.

Software tie-ins with Microsoft and Google

The alliance between Acumatica and Alexa is just the beginning. The company also announced tie-ins with offerings from other big tech companies.

Acumatica Cloud ERP Connector for Microsoft Flow provides employees with the technology to streamline tasks across apps, sync files, get notifications, collect data, and more with Microsoft’s automation tool–and all without any help from developers.
Google’s Cloud Vision Product Search offers a new beta program integration that allows users to more easily look up items.
Acumatica has added another layer of reporting and dashboard offerings thanks to the integration of a suite of data analytics tools from Tableau.

At NexTec Group, we can help companies identify and deploy the right ERP solutions that drive better operations and new revenue opportunities. With NexTec, your company can get more out of its ERP investment and take your data to the next level. Contact us to learn more about how NexTec can drive transformation in your organization.